Compliance Administrator

TILBURY DOUGLAS CONSTRUCTION LIMITED; City of Westminster; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading construction firm in Westminster is seeking a Compliance Administrator to support the Audit, Risk & Compliance team. This role involves managing audit administration, ensuring compliance, and maintaining confidentiality while helping improve processes. Ideal candidates will have strong analytical skills and excellent proficiency in MS Office and SharePoint. The position offers a competitive salary and various benefits including flexible working arrangements.

Benefits

Competitive salary

26 days annual leave

Private medical insurance

Life Assurance

Defined contribution pension scheme

Enhanced parental leave

Flexible working

Employee Assistance Programme

Professional membership fees

Employee discount scheme

Qualifications

• Established experience in relevant roles, preferably as an analyst/administrator in a large organization.
• Ability to handle sensitive correspondence and information discreetly.
• Excellent knowledge of online portals and data reporting.

Responsibilities

• Management of audit administration and liaison with stakeholders.
• Ownership of team data and reports through system development.
• Confidential diary and email management for the Head of Audit.

Skills

Strong academic record

Analytical skills

MS Office suite proficiency

Data manipulation and reporting

Time management

Collaborative working

Strong communication skills

Integrity and confidentiality

Resilience and adaptability

Tools

SharePoint

PowerPoint

Job description

Overview

The Opportunity: Working as a Compliance Administrator, you will report into the Head of Audit, Risk and Compliance working within the Audit, Risk and Compliance (ARC) Team. This is a busy and varied key role which will provide administration and management reporting support with a particular emphasis on supporting Internal Audit and Compliance Leads/Manager with the coordination of audits, audit programme delivery. In addition you will maintain policy and procedure documentation. You will also manage the Head of Audit, Risk and Compliance's diary and email inbox with absolute confidentiality and professionalism, ensuring effective scheduling, prioritisation and communication management.

Responsibilities

• Focal point for audit administration and liaison with relevant stakeholders.
• Ownership of the function's data and reports through the development of systems.
• Upkeep of the Group's policy library.
• Liaise with client/customer representatives to foster a good relationship and act as focal point for certification body contract administration.
• Manage the Audit, Risk & Compliance team's calendar and meetings, attending internal and external business meetings as required, always representing the company in a professional manner (note taking / actions).
• Provide confidential diary and email management support to the Head of Audit, Risk & Compliance, including managing meeting requests, prioritising correspondence, and drafting or coordinating responses where appropriate.
• Monitor changes to policies, intranet and Audit and Risk process templates aligned to the IMS, and update documents accordingly.
• Support development of functional reporting of programmes, non-compliance reports and standardised audit reports.
• Upkeep of the BAI Hub page, SharePoint site, Teams Channel, and functional systems and tools used.
• Track audit findings, NCRs, and follow-up actions through to closure.
• Support managing and scheduling and logistics for internal and external audits.
• Support internal evidence gathering and documentation management for audits.
• Support the forward look calendar for the ARC team ensuring that, but not limited to ARC monthly team meetings, 121's, key meetings are prioritised and diarised.

Qualifications

• Strong academic record translated into success in the working environment.
• Established experience in relevant roles; has worked as an analyst/administrator in a large organisation.
• Excellent knowledge of MS Office suite, SharePoint, PowerPoint, and online portals.
• Experience of ownership of data and able to manipulate and report out to board level standards.
• Good time management skills whilst being capable of taking ownership of workload and tasks and communicating outcomes.
• Ability to operate collaboratively as a Compliance Administrator, promoting a positive culture, but independent enough to call out issues or standards with a view to driving improvement.
• Strong communication skills both in writing and verbally.
• Integrity and confidentiality is a given; must be capable of handling sensitive correspondence and information discreetly and professionally.
• Resilient and adaptable – thrives in dynamic, fast‑paced environments and embraces change.

Benefits

• Competitive salary
• 26 days annual leave (with the opportunity to buy or sell up to 3 days holiday) 3 additional long service days achieved after 3, 7 and 10 years
• Private medical insurance for yourself (with the option to buy family cover)
• Life Assurance
• Defined contribution pension scheme matched up to 8%
• Enhanced maternity, paternity and parental leave 2 days volunteering opportunities
• Flexible and Agile working (dependent on your role)
• Employee Assistance Programme
• Professional membership fees
• Perks at Work – Employee discount scheme offering discounts on a range of categories such as electronics, home appliances, food & groceries, car buying, travel, fitness and more
• Flexible Benefits scheme which includes the opportunity to purchase benefits such as: Critical illness insurance (with option to purchase for your partner) Dental Insurance Travel insurance Cycle to work scheme Retail vouchers/payroll giving/activity pass for top leisure attractions.