Compliance Administrator

JobStart Scheme; Ballymena; On-site; GBP 60,000 - 80,000; Part time

Job summary

An administrative consultancy firm is seeking a candidate for a varied administrative role. This position involves supporting SHEQ consultancy operations and includes maintaining client management systems, providing administrative and financial support, and more. The ideal applicant will have strong organizational skills and proficiency in Microsoft Office. Flexible working hours and professional development opportunities are offered.

Qualifications

• Strong organisational and time management skills are essential.
• Must have excellent attention to detail.
• Proficient in Microsoft Office applications.

Responsibilities

• Maintain and update client documentation for compliance standards.
• Assist with audit preparation and follow-up actions.
• Manage document control systems and version control.

Skills

Strong organisational and time management skills

Excellent attention to detail

Proficient in Microsoft Office

Good written and verbal communication

Ability to work independently

Discretion when handling confidential information

Previous experience in administration

Familiarity with ISO management systems

Experience with document management systems

Basic understanding of health and safety regulations

Bookkeeping or accounts software experience (Xero)

Tools

Microsoft Office

Xero

Job description

THE EMPLOYER IS: TURNSTONE MANAGEMENT SYSTEMS – A varied administrative role supporting SHEQ consultancy operations, combining compliance administration, business support, and accounts assistance. The successful candidate will work closely with SHEQ consultants to maintain client management systems, provide administrative support, and assist with financial administration. You will have the opportunity to develop expertise in SHEQ compliance while working across multiple industry sectors. You will be working in a supportive environment with professional development opportunities available.

Responsibilities

• Maintain and update client documentation for ISO 9001, 14001, 45001, BRC, FORS, and AEO standards.
• Assist with audit preparation and follow‑up actions.
• Manage document control systems and version control.
• Track compliance deadlines and certification renewals.
• Prepare compliance reports and data analysis.
• Diary management and appointment scheduling for consultants.
• Client communication and correspondence.
• Prepare meeting agendas, minutes, and action tracking.
• Manage electronic and physical filing systems.
• Coordinate training sessions and client visits.
• General administrative support to the consulting team.
• Process invoices and purchase orders.
• Basic bookkeeping and expense tracking.
• Credit control and payment follow‑up.
• Liaise with external accountants.

Skills and Qualifications

• Strong organisational and time management skills.
• Excellent attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication.
• Ability to work independently and prioritise tasks.
• Discretion when handling confidential information.
• Previous experience in administration, compliance, or accounts.
• Familiarity with ISO management systems or quality standards.
• Experience with document management systems.
• Basic understanding of health and safety regulations.
• Bookkeeping or accounts software experience (Xero).

Further Information

The employer offers up to 25 hours per week of standard hours, with flexible/reduced hours potentially available upon approval by a Work Coach. Additional hours may be offered depending on availability and should be discussed directly with the employer before starting employment. The duration of the advert may end earlier than the closing date if requested by the employer.

Application Information

JOBSTART is open to working‑age benefit claimants deemed eligible by a Work Coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working‑age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.

Location: Ballymena
Salary: 16‑17 £7.55 per hour, 18‑20 £10.00 per hour, 21 plus £12.21 per hour