Complaints Resolution Officer

Old Moat; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A local council in Manchester is seeking three Complaints Resolution Officers to enhance resident experiences. Candidates must possess exceptional communication skills and empathy, demonstrating attention to detail and an understanding of housing regulations. The roles offer a chance to make a meaningful impact in the community, requiring strong organizational abilities and a commitment to service excellence.

Benefits

Generous holiday allowance

Local government pension scheme

Enhanced parental and carers leave

Learning and growth opportunities

Volunteering leave

Qualifications

• Ability to manage formal Stage 1 complaints cases effectively.
• Strong understanding of housing practices and regulations.
• Demonstrated ability to handle challenging conversations.

Responsibilities

• Manage and resolve formal complaints from residents.
• Compose resolution letters to a high standard.
• Collaborate with colleagues and external stakeholders.

Skills

Exceptional communication skills

Empathy

Organisational skills

Problem-solving

Job description

About The Role

3 × Complaints Resolution Officer Roles.

Working Hours: 35 hours per week
Contract Type: Full‑time, permanent
Closing Date: 14 December 2025
Closing time: 11.59pm
Interview Method: Face to face
This role is subject to: 2 references where possible; 3 years' history.

We’re excited to announce three brand‑new roles within our Resident Experience Team. These roles offer a chance to make a meaningful impact, working closely with residents to enhance their experience and contribute to a dynamic team.

These 3 exciting new roles will sit at the heart of the complaints function within Resident Experience.

We’re looking for organised, empathetic individuals who are eager to learn and grow within a team that champions a culture of fairness, accountability, and continuous improvement. You’ll be part of an environment that values diverse perspectives and encourages a proactive approach to problem‑solving, always putting residents at the heart of what we do.

Responsibilitiesh3>

In this role, you will manage formal Stage 1 complaints cases from start to finish, ensuring that the resident’s voice remains central to every decision and action taken. You’ll need to demonstrate empathy, professionalism, and a commitment to delivering fair and timely outcomes.

The Complaints Team operates within a highly regulated environment, adhering to strict codes of conduct in line with the Housing Ombudsman’s standards. Attention to detail, accountability, and a strong understanding of housing regulations are essential to succeed in this role.

As the Case Manager, you will be expected to compose resolution letters to a high standard; this will form part of the interview process.

About the Candidate

You have exceptional communication skills, can navigate challenging conversations with residents, and resolve issues with empathy and efficiency. You are culturally aware and can adapt your approach to meet the diverse needs of our resident community.

You demonstrate strong organisational skills, managing multiple caseloads simultaneously while maintaining attention to detail. You have a comprehensive understanding of housing practices, staying up to date with policy changes, procedures, and codes of conduct.

Building trusting relationships is key to this role — not only with residents but also with colleagues across the organisation and external stakeholders. Your ability to collaborate, communicate, and remain solution‑focused will be central to your success.

About Us

We’re the local council for one of the UK’s most vibrant and diverse cities. Working for Manchester isn’t just a job – it’s an opportunity to contribute to a city that leads change and transforms lives. Whether it’s strengthening communities or driving innovation in public services, you’ll play a vital role in creating opportunities and shaping a brighter future for everyone.

Our Manchester is our vision for a fairer, greener, and healthier city – a vision shaped by the people of Manchester. It guides everything we do at the Council and is brought to life through the Our Manchester behaviours:

• We take time to listen and understand.
• We work together and trust each other.
• We show that we value our differences and treat each other fairly.
• We own it and we’re not afraid to try new things.
• We’re proud and passionate about Manchester.

Benefits we offer

• Generous holiday allowance: Enjoy up to 26 days annual leave per year plus bank holidays. Increasing to 31 days after five years of local government service.
• A buzzing pension: You’ll be enrolled in the UK’s largest local government pension scheme, with plenty of options to top up your benefits. Includes life cover of three‑times your salary as a lump sum.
• Enhanced parental and carers leave: Take advantage of our enhanced family leave options, designed to provide ample time for you to bond with your new‑born or support your family during critical life events.
• Brilliant perks: Access a range of discounts, from saving on the weekly shop to holidays and days out with MCR+. Plus discounts on phone contracts, cycle‑to‑work scheme, free flu jabs and eye tests, and more.
• Learn and grow: We are dedicated to nurturing talent and providing you with the tools to thrive. Take part in a diverse set of learning opportunities, from workshops and training sessions through to apprenticeships and qualifications. All this begins with our comprehensive onboarding process.
• A Good Employment Charter Member: We are committed to offering secure, flexible work and embedding fairness into everything we do. We review pay annually, recognise three trade unions, and are constantly working to offer the best possible health and wellbeing support throughout all stages of your working life.
• Up to 3 days volunteering leave: Give back to the community with three days pro‑rate of paid volunteering leave, in addition to existing benefits.

Creating an Inclusive Team at Manchester City Council

At Manchester City Council, we’re dedicated to creating a workplace that truly reflects the diversity of the communities we serve. We actively welcome applications from people of all ages and backgrounds, particularly from Black, Asian, and Minority Ethnic communities, Disabled people and young people.

Support During the Process

• Interview Adjustments: Let us know if you need any adjustments to demonstrate your suitability during the interview.
• Accessible Formats: Our ReciteMe tool can be accessed through the "Accessibility tools" button at the top of our careers page. This tool offers features like text‑to‑speech, translation into multiple languages, and adjustable text size and colour to make our site more accessible for everyone.

Guaranteed Assessment Scheme

We guarantee assessments for applicants who meet the recruiting panels minimum shortlisting requirements for the role and identify with at least one of the criteria below:

• Members of the Armed Forces or veterans
• Current or former care leavers
• Have a disability or long‑term condition
• If you have completed the GM Elevate (Leadership Development) Programme or any MCC positive action programme

If you have completed the GM Elevate (Leadership Development) Programme, please indicate this within the Supporting Statement section of your application.

When You Join Us

We’re a Disability Confident Employer, offering:

• A workplace adjustment hub which provides specialist support, advice and guidance to ensure you have the adjustments needed to thrive at work.
• Disabled Staff Network, Neurodiversity Staff Network and Mental Health Staff Network that provides a safe inclusive space to share experiences and opportunities to influence council practice.
• A strong commitment to ensuring all information adheres to accessibility standards and that our workplaces are accessible and disability‑friendly.

For more information about the role or any adjustments, email [e-mail].

What we will need from you if you’re successful

In accordance with Home Office guidance, successful candidates must evidence their right to work in the UK before commencement of employment. This is not a role that we consider to be eligible for sponsorship under the Skilled Worker route based on Manchester City Council policy. Candidates are therefore encouraged to consider their own right to work options without the requirement for Manchester City Council sponsorship.

Pre‑Employment Checks

• Proof of Right to Work: You’ll need to provide documentary evidence of your right to work in the UK. Please note, visa sponsorship is not guaranteed for this role.
• References: We’ll require references from your current and previous employer(s).
• Proof of Qualifications: Evidence of qualifications relevant to the role will be required.
• Disclosure and Barring Service (DBS) Check: A criminal record check may be necessary, depending on the role.
• Proof of Manchester Residency: For some roles, you may need to demonstrate that you reside within the boundaries of Manchester City Council.
• Police Vetting: Some roles may require police vetting to ensure suitability for accessing sensitive law enforcement systems or information.
• Baseline Personnel Security Standard (BPSS) Clearance: BPSS clearance is primarily used for roles that involve access to government data, systems, or assets.
• Driving Licence: If the role requires driving, we’ll need evidence of your valid driving licence.

These checks are an important part of our commitment to ensuring the safety and security of our workforce and the community we serve.

Other relevant information

We want everyone to be able to be themselves at work and give their best. If you need additional support to undertake the duties of the role, we’ll make every effort to source any necessary aids, adaptations or equipment. If, however, any task proves to be unachievable, we will look at redesigning parts of the role.

For more information about the role, please ensure that you read the role profile attached.

Use of Artificial Intelligence (AI)

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.

Additional Information

Calculate your take home pay

Privacy Notice