Complaints Advisor

Thames Water Utilities Limited; Swindon; On-site; GBP 26,000 - 30,000; Full time

Benefits offered by this job

Pension scheme

Annual leave 24 days + bank holidays

Health and wellbeing benefits

Cycle to Work

Job summary

Thames Water is seeking a friendly and organised Complaints Advisor to support customers by investigating and resolving written complaints and enquiries, while keeping them updated throughout the process. You will be the customer's main point of contact and work closely with teams across the business to help find the best possible outcomes.

Please note that both permanent and fixed-term contracts are available, including a 12-month fixed-term/secondment.

Qualifications

• Excellent customer service and communication skills, both written and verbal.
• Confidence handling difficult conversations in a calm and professional way.
• Strong organisational skills and the ability to manage multiple cases at once.
• Good problem-solving skills with the ability to take ownership of issues.
• Comfortable using IT systems and learning new software quickly.

Responsibilities

• Managing and resolving written customer complaints and enquiries within agreed timescales.
• Speaking with customers to better understand their concerns and keeping them updated throughout the process.
• Taking ownership of a varied caseload from start to finish.
• Working with teams across the business to investigate issues and agree on resolutions.
• Writing clear and professional customer responses in line with company standards.
• Keeping accurate records and notes of investigations and actions taken.
• Escalating issues where needed to support timely resolution.
• Delivering a positive customer experience and helping to reduce repeat complaints.

Skills

Customer service

Written communication

Problem solving

Organisational skills

Job description

We're looking for a friendly and organised person to join our team as a Complaints Advisor. This is a busy and rewarding role where you'll support customers by investigating and resolving written complaints and enquiries, while keeping them updated throughout the process. You'll act as the customer's main point of contact and work closely with teams across the business to help find the best possible outcomes.

Please note that both permanent and fixed-term contracts are available. The fixed-term contract/secondment opportunity is for 12 months. Please feel free to confirm your preference during the interview stage.

What you'll be doing as a Complaints Advisor

• Managing and resolving written customer complaints and enquiries within agreed timescales.
• Speaking with customers to better understand their concerns and keeping them updated throughout the process.
• Taking ownership of a varied caseload from start to finish.
• Working with teams across the business to investigate issues and agree on resolutions.
• Writing clear and professional customer responses in line with company standards.
• Keeping accurate records and notes of investigations and actions taken.
• Escalating issues where needed to support timely resolution.
• Delivering a positive customer experience and helping to reduce repeat complaints.
• Excellent customer service and communication skills, both written and verbal.
• Confidence handling difficult conversations in a calm and professional way.
• Strong organisational skills and the ability to manage multiple cases at once.
• Good problem-solving skills with the ability to take ownership of issues.
• Confidence-building relationships with different stakeholders across the business.
• Comfortable using IT systems and learning new software quickly.

What's in it for you?

This role would suit someone who enjoys helping people, is naturally organised, and is confident working in a fast-paced environment.

Learn more about our purpose and values

Working at Thames Water

Thames Water is a unique, rewarding, and diverse place to work, where every day you can make a difference, yet no day is the same. As part of our family, you'll enjoy meaningful career opportunities, flexible working arrangements and excellent benefits.

If you're looking for a sustainable and successful career where you can make a daily difference to millions of people's lives while helping to protect the world of water for future generations, we'll be here to support you every step of the way. Together, we can build a better future for our customers, our region, and our planet.

Real purpose, real support, real opportunities. Come and join the Thames Water family. Why choose us? Learn more.

We're committed to being a great, diverse, and inclusive place to work. We welcome applications from everyone and want to ensure you feel supported throughout the recruitment process. If you need any adjustments, whether that's extra time, accessible formats, or anything else, just let us know. We're here to help and support.

When a crisis happens, we all rally around to support our customers. As part of Team Thames, you'll have the opportunity to sign up to support our customers on the frontline as an ambassador. Full training will be given for what is undoubtedly an incredibly rewarding experience. It's also a great opportunity to learn more about our business and meet colleagues.

Disclaimer: Due to the high volume of applications we receive, we may close the advert earlier than the advertised date, so we encourage you to apply as soon as possible to avoid disappointment.

• This role will be paid from £26,000 to £30,000 depending on skills and experience
• Annual Leave - 24 days holiday per year, increasing to 28 with the length of service. (plus bank holidays)
• Performance-related pay plan directly linked to company performance measures and targets.
• Generous Pension Scheme through AON.
• Access to lots of benefits to help you take care of you and your family's health and wellbeing, and your finances - from annual health MOTs and access to physiotherapy and counselling, to Cycle to Work schemes, shopping vouchers and life assurance.