Company Secretary Senior Officer

Alter Domus; Greater London; On-site; GBP 45,000 - 65,000; Full time

Benefits offered by this job

ACCA study leave

Birthday day off

Mentoring

Sports & social events

Employee Assistance Program

Employee Share Plan

Local benefits by location

Job summary

Alter Domus, a world-leading provider of integrated solutions for the alternative investment industry, seeks a skilled company secretarial professional to manage day-to-day operations for client structures across jurisdictions.

You will oversee filings, board minutes, and CDD tasks, while building strong client relationships and mentoring junior staff in a fast-paced environment.

Qualifications

• University degree or professional qualification is required or in progress.
• 3+ years of experience in company secretarial and managing corporate structures.
• Experience with Blueprint/Diligent is a strong asset.
• Strong knowledge of compliance requirements and AML regulations.
• Ability to build client relationships, take initiative, and work independently.

Responsibilities

• Manage day-to-day company secretarial operations for client structures.
• Oversee corporate approvals and filings.
• Prepare and attend board and shareholders' meetings; ensure minutes are issued.
• Maintain statutory records and ensure annual and ad-hoc filings.
• Assist with onboarding of structures and CDD/Know Your Customer tasks.
• Mentor juniors and ensure work quality and knowledge sharing.

Skills

Team spirit

Client relationships

Initiative & accountability

Communication skills

Detail-oriented

Multitasking

Mentoring juniors

Education

University degree

Chartered Governance Institute

Job description

About Us

As a world leading provider of integrated solutions for the alternative investment industry, Alter Domus (meaning "The Other House" in Latin) is proud to be home to 90% of the top 30 asset managers in the private markets, and more than 6,000 professionals across 24 jurisdictions.

With a deep understanding of what it takes to succeed in alternatives, we believe in being different - in what we do, in how we work and most importantly in how we enable and develop our people. Invest yourself in the alternative, and join an organization where you progress on merit, where you can speak openly with whoever you are speaking to, and where you will be supported along whichever path you choose to take.

Find out more about life at Alter Domus at careers.alterdomus.com

Your Responsibilities

• Taking care of the day-to-day company secretarial operations of client structures, demonstrating the initiative to act autonomously without waiting for direction, when appropriate.
• Overseeing various company secretarial transactions including preparation and/or review of the necessary corporate approvals and filings.
• Preparing for and participating in board and shareholders' meetings and ensuring the minutes turnaround are respected
• Building robust relationships and acting as a key liaison and point of contact for all matters relating to the account, including clients, fund managers, independent tax specialists, lawyers and notaries.
• Maintenance of statutory records for entities and ensuring annual and ad-hoc filing requirements are met.
• Working on the setup and/or on-boarding of client structures, and administering complex international structures.
• Assisting with the preparation, collation and ongoing monitoring of Know Your Customer/Client Due Diligence and promoter/corporate files.
• Proactively arranging a regular review of the entities’ records.
• Interaction with clients, board members, third party intermediaries such as banks, lawyers, accountants and tax advisors both in person and via written or telephone communication.
• Monitoring changes in relevant legislation and the regulatory environment and taking the appropriate action.
• Participating in the billing process and cash collection.
• Coordinate onboarding of new structures, client KYC and compliance related tasks.
• Supervision of junior employees, including sharing expertise, work quality assurance and mentoring.
• Keeping up to date with the relevant industry and regulatory changes.

Your profile

• Hold a university degree and/or relevant professional qualification (Chartered Governance Institute or equivalent) or be working towards one (not mandatory).
• You have 3 years or more of relevant experience (company secretarial and managing corporate structures of a similar nature) preferable in corporate services providers.
• Prior Blueprint experience (now called Diligent) would be a very strong asset.
• You have a good knowledge of compliance requirements and AML regulations.
• You possess team spirit, the capacity to build strong client relationships, and take initiative to act without waiting for direction when appropriate.
• You adopt a flexible and hands-on approach.
• You are organised with an eye for detail.
• You have the ability to prioritise and to handle multiple projects simultaneously is essential.
• You possess good communication skills and you are able to deal with people at all levels.
• Ability to act with an increased level of accountability, demonstrating strong ownership for your work, being flexible in managing priorities, respecting and adhering to the established processes and procedures, regulatory requirements.
• Experience of effectively coaching and supporting employees at junior level.

What We Offer

We are committed to supporting your development, advancing your career, and providing benefits that matter to you.

Our industry-leading Alter Domus Academy offers six learning zones for every stage of your career, with resources tailored to your ambitions and resources from LinkedIn Learning.

Our Global Benefits Also Include

• Support for professional accreditations such as ACCA and study leave
• Flexible arrangements, generous holidays, plus an additional day off for your birthday!
• Continuous mentoring along your career progression
• Active sports, events and social committees across our offices
• 24/7 support available from our Employee Assistance Program
• The opportunity to invest in our growth and success through our Employee Share Plan
• Plus additional local benefits depending on your location

Alter Domus is an Equal Opportunity Employer: Equity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

(Alter Domus Privacy notice can be reviewed via Alter Domus webpage: https://alterdomus.com/privacy-notice/)