Company Secretary Assistant

Canopius; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A global specialty lines insurer in London is seeking a Governance Assistant to support corporate governance and compliance for UK subsidiaries. Responsibilities include assisting with statutory work, maintaining documentation systems, and supporting board meetings. The ideal candidate will have CGI qualifications, knowledge of corporate governance, and strong administrative skills. The role offers a hybrid work model and comprehensive benefits package.

Benefits

Comprehensive benefits package

Non-contributory pension

Discretionary bonus

Health and dental cover

Hybrid working

Qualifications

• Ideally CGI qualified or partly qualified, with work experience in the relevant field.
• Knowledge of the Companies Act, UK Corporate Governance Code or Wates Corporate Governance Principles.
• Good written and analytical skills, with strong attention to detail.
• Excellent administration skills with proficiency in MS Office and experience using Diligent Entities.
• Excellent interpersonal skills with ability to communicate with all levels.
• Ability to work in a pressurised environment and meet deadlines.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies.
• Maintain the global entity management system (Diligent Entities).
• Prepare and execute corporate documentation resolutions.
• Support for Board and Committee meetings administration.
• Coordinate the Group annual meeting calendar.
• Manage the calendar of the INEDs.
• Complete KYC and regulatory forms with support.
• Support day-to-day administration of boards and committees.

Skills

CGI qualification or experience

Knowledge of the Companies Act

Good written and analytical skills

Excellent administration skills

Experience with Diligent Entities

Excellent interpersonal skills

Ability to work under pressure

Ability to meet deadlines

Education

CGI qualified or partly qualified

Tools

MS Office

Diligent Entities

Diligent Boards

Job description

Overview

The Role

The role will support the Company Secretary team with ensuring that the Group maintains high standards of corporate governance across all its entities and complies with all statutory requirements. Supporting on key governance projects and will be an integral part of the change process for the department.

Responsibilities

• Assist with statutory compliance work for UK subsidiary companies in the organisation, ensuring that all relevant documents are filed at Companies House in accordance with statutory deadlines and corporate records are maintained and up to date.
• Assist in maintenance of global entity management system (Diligent Entities) to ensure details for Group subsidiaries are kept up to date, and support production of Group Structure Chart.
• Arrange for preparation and execution of corporate documentation resolutions, powers of attorney and proxies for routine business and organising, if required, for such documents to be notarised and/or apostilled.
• Assist with administration and support for the Board and Committee meetings, including paper collation and uploading to board meeting platform (Diligent Boards).
• Coordinate and support with the creation and maintenance of the Group annual board and committee meeting calendar with the support from the Assistant Company Secretary.
• Responsible for calendar management of the INEDs.
• Assisting with the completion of know your customer (“KYC”), statutory and regulatory forms and documents, required by registrars, agents, banks, clients etc., with the support from the Assistant Company Secretary.
• Supporting the day-to-day administration of boards and committees.

Skills and Experience

• Ideally CGI qualified or partly qualified, with work experience in the relevant field
• Knowledge of the Companies Act, UK Corporate Governance Code or Wates Corporate Governance Principles
• Good written and analytical skills, with strong attention to detail
• Excellent administration skills with proficiency in MS Office and, ideally, experience of using Diligent Entities and Diligent Boards
• Excellent interpersonal skills with the ability to communicate at all levels including with Executive and Non-Executive Directors, and senior management
• Ability to work in a pressurised environment and to meet deadlines

About Us

Our benefits

We offer all employees a comprehensive benefits package that focuses on their whole wellbeing. This includes hybrid working, a competitive base salary, non-contributory pension, discretionary bonus, insurances including health (family) and dental cover, and many other benefits to enhance financial, physical, social and psychological health.

About Canopius

Canopius is a global specialty lines (re)insurer. We are one of the leading insurers in the Lloyd’s of London insurance market with offices in the UK, US, Singapore, Australia and Bermuda.

At Canopius we foster a distinctive, positive culture which enables us to bring our whole selves to work to flourish as people, and build a business which delivers profitable, sustainable results.

Based in incredible new offices in the heart of the City of London, Canopius operates a flexible, hybrid working model and is committed to providing an environment that challenges employees to be their best and where everyone's unique contributions are recognised, valued and respected.

We are fully committed to equal employment opportunities for all applicants and providing employees with a work environment free of discrimination and harassment. All employment decisions are made regardless of age, sex, gender identity, ethnicity, disability, sexual orientation, socio-economic background, religion or beliefs, marital or caring status, or any other status protected by the laws or regulations in the locations where we operate.We encourage and welcome applicants from all diverse backgrounds.

We make reasonable adjustments throughout the recruitment process and during employment. Please let us know if you require any information in an alternate format or any other reasonable adjustments.