Company Secretarial Manager

Compliance Professionals; Greater London; Hybrid; GBP 75,000 - 110,000; Full time

Job summary

Compliance Professionals seeks a Company Secretarial Manager to oversee governance and secretarial matters for a global investment group. The role covers board coordination, minute-taking, and cross-jurisdiction compliance.

Office-based with four days in the office, demanding integrity and stakeholder engagement at senior levels. You will manage entity lifecycles, share-related filings, and liaise with Compliance, Finance, Legal, and Tax to ensure accurate governance records.

Qualifications

• Organising and minuting board meetings across jurisdictions.
• Wamiliar with governance and investor consents processes.
• Ability to engage with AI tools for efficiency.

Responsibilities

• Organise and run Group board and committee meetings, including agendas, packs, and minutes.
• Support fund transactions with corporate approvals and execution logistics.
• Maintain holding company governance, filings, and approvals across jurisdictions.
• Support directors and Partners in upholding governance best practices.

Skills

Board meeting organisation

Board minuting

AI tools adoption

Interpersonal communication

Integrity and judgement

Education

Chartered Governance Qualification

Job description

THE COMPANY:

Our client is a global investment company, predominately investing in the alternatives space. They are seeking a Company Secretarial Manager to take responsibility for corporate governance and secretarial matters across the Funds.

This is a stand alone position and 4 days in the office.

THE RESPONSIBILITIES:

Board and governance support:

• Organise and run various Group board and committee meeting cycles, including: scheduling, preparing agendas and board packs, liaison with directors across a variety of jurisdictions, attending meetings, preparing minutes, and tracking and chasing agreed actions to completion in respect of those meetings.
• Support investment teams on the corporate approvals and actions needed for Fund transactions to sign and close, including resolutions, powers of attorney, officer changes and execution logistics.
• Understand the portfolio company shareholder and governance arrangements that apply to holding companies, and ensure that any investor consents, approvals or other actions required at holding company level are properly identified, authorised and documented.
• Support directors and partners in discharging their duties and maintaining good governance practice

Entity management:

• Assist in managing the full entity lifecycle across the Group, including incorporations, restructurings, and liquidations/dissolutions (working with deal teams or Finance where relevant) and considering/implementing entity management solutions where appropriate.
• Supervise the company secretarial aspects of share issuances, allotments and transfers, and other changes to share capital, together with the related statutory filings, working with third party administrators or advisors when appropriate.
• Maintain and update statutory registers, articles and other constitutional documents, and supervise all necessary filings (e.g. Companies House and equivalent registries in other jurisdictions).

Registers and compliance:

• Maintain the Group's individuals' interests register.
• Maintain and share KYC and UBO information and ensure the Group meets beneficial ownership reporting requirements across its jurisdictions.
• Liaise with Compliance, Finance, Legal and Tax to keep the Group's legal structuring, filings and governance records accurate and current.

EXPERIENCE REQUIREMENTS:

• A recognised company secretarial qualification (Chartered Governance Qualification) and 6-10 years relevant post-qualification experience, ideally including at a private equity, or other alternative asset manager;
• Hands-on experience organising and minuting board meetings and managing entities across multiple jurisdictions;
• Enthusiasm to engage with and utilise AI tools;
• High integrity and sound judgement, including with confidential and sensitive information;
• Strong interpersonal and communication skills, comfortable working directly with Partners and senior stakeholders

For further information please contact Caitlynn Fourie