Company Secretarial Assistant

Westfalia Fruit; Kings Hill; On-site; GBP 60,000 - 80,000; Part time

Job summary

A leading multinational supplier of fruit in Kings Hill is seeking a Company Secretarial Assistant for a 3-4 month interim position. Responsibilities include assisting with Companies House filings, maintaining company records, and ensuring compliance with corporate governance. Ideal candidates will have experience in secretarial roles and strong communication skills. Benefits include 20 days holiday and a company pension plan.

Benefits

20 days holiday

Free on-site parking

Company pension plan

Medicash plan

Life Insurance

Qualifications

• Prior experience in a company secretarial or corporate compliance role.
• Strong working knowledge of Companies House processes.
• Demonstrated experience handling UBO/KYC compliance documentation.

Responsibilities

• Assist with Companies House filings and confirmations.
• Coordinate responses to UBO and KYC information requests.
• Maintain and update statutory registers and company records.
• Prepare and circulate board and shareholder documentation.

Skills

Attention to detail

Organizational skills

Written communication

Verbal communication

Microsoft Office proficiency

Knowledge of Companies House processes

Education

ICSA/CGI qualification (part-qualified or studying)

Experience in a company secretarial role

Tools

Diligent Entity Management or similar

Job description

Overview

Come and join the leading #avoexperts 🥑

Westfalia Fruit is a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce - 365 days a year & across the globe.

With the largest avocado-growing footprint in the world, we are recognised as the leading #avoexperts and considered as the supplier of choice to both retail & wholesale customers whom we serve from sales offices in the UK, Europe, North America, Latin America & Southern Africa.

We're looking for a Company Secretarial Assistant to join our team in, Kings Hill, UK on an interim basis of 3-4 months.

Responsibilities

• Assist with the preparation and submission of Companies House and other Registry filings, including confirmation statements, director appointments/resignations, share allotments, and changes to company details.
• Coordinate and respond to UBO (Ultimate Beneficial Owner) and KYC (Know Your Customer) information requests.
• Maintain and update statutory registers and company records.
• Support the preparation and circulation of board and shareholder documentation, including resolutions and meeting minutes.
• Ensure all company secretarial activities comply with relevant corporate governance and regulatory requirements.
• Liaise with internal teams, external advisers, and regulatory bodies as required.
• Assist with other administrative and compliance-related tasks within the corporate governance

Requirements

Experience we look for:

Essential

• ICSA/CGI qualification (part-qualified or studying) is desirable but not essential.
• Prior experience in a company secretarial or corporate compliance role (in-house or professional services).
• Strong working knowledge of Companies House processes and online filing systems such as Diligent Entity Management or similar
• Demonstrated experience handling UBO/KYC compliance and due diligence documentation.
• Excellent attention to detail and organisational skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office applications; familiarity with entity management software is an advantage.

Benefits

What can Westfalia Fruit offer you?

• 20 days holiday
• Free on-site parking
• Company pension plan
• Medicash plan
• Life Insurance

Please note that this position does not have a specific closing date. We encourage you to apply as soon as possible as we will be reviewing applications on a rolling basis and the advert may be removed at any time.

We're an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.