Community Team Business Administrator

Devon Partnership NHS Trust; Exeter; On-site; GBP 24,000 - 27,000; Full time

Job summary

A public health organization is seeking an organised and proactive administrator to join the DAANA team in Exeter. This fixed-term role involves providing vital administrative support, managing correspondence, and coordinating service delivery. Candidates should possess strong organisational and communication skills, along with proficiency in Microsoft Office. This position is ideal for those looking to contribute to mental health services in a supportive and dynamic environment.

Benefits

Flexible working arrangements

Supportive team environment

Opportunities for skill development

Qualifications

• Experience in an administrative or business support role.
• Ability to manage diverse workloads and meet deadlines.
• Confidentiality when handling complex information.

Responsibilities

• Provide administrative support to the DAANA team.
• Manage diaries and organize meetings.
• Support data entry and record-keeping.

Skills

Organisational skills

Communication abilities

IT proficiency

Interpersonal skills

Time management

Education

Business Administration Level 3 / T Level qualification

GCSE English or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Are you an organised and proactive administrator looking for your next opportunity?

We're offering an exciting fixed term / secondment opportunity to cover maternity leave within our DAANA (Devon Adult Autism and ADHD service) team.

Based at Forde House in Exeter, this role is ideal for someone with strong administrative skills who thrives in a supportive, fast‑paced environment and enjoys working collaboratively.

What we’re looking for:

• Previous experience in an administrative or business support role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.
• Confidence using Microsoft Office and other standard IT systems.
• A positive, can‑do attitude and the ability to work both independently and as part of a team.

What we offer:

• A friendly and welcoming team environment.
• Flexible working arrangements (to be discussed at interview).
• An opportunity to develop your skills within a local government setting.

This is a great chance to step into a varied and rewarding role that plays a vital part in supporting our important work.

• Shortlisting is scheduled to take place in the first week of January and invitations to interview will be sent to shortlisted candidates shortly after.

Main duties of the job

What you will be doing:

• Providing day‑to‑day administrative support to the DAANA team.
• Supporting with data entry, record‑keeping, and document preparation.
• Handling correspondence, managing diaries, and organising meetings.
• Assisting with the coordination of service delivery and liaising with internal departments and external partners.

About us

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people’s recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Job responsibilities

Please see the attached Job Description and Person Specification which will provide further information on this role.

Person Specification

Experience

• Excellent organisational skills.
• Ability to prioritise workload and adapt to change when required.
• Previous experience of working within an administrative or secretarial team.
• Experience of dealing with confidential and complex information.

Qualifications

• Business Administration Level 3 / T Level qualification in Management and Administration, or equivalent experience.
• GCSE English or equivalent.
• Evidence of continuing professional and personal development.
• ICDL (International Computer Driving License), or equivalent experience.

Knowledge & Skills

• Intermediate IT skills in Microsoft Office Packages, i.e. Word, Excel, PowerPoint and Outlook.
• Working knowledge of a range of administrative procedures including diary management and arranging appointments.
• Experience or understanding of creating electronic records, electronic filing systems.
• Ability to manage diverse workload whilst dealing with frequent interruptions.
• Ability to meet deadlines and to work under pressure.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearpro rata (22.5 hours per week)