Communications & Events Executive

Confidential; Cambridgeshire and Peterborough; On-site; GBP 32,000 - 36,000; Full time

Job summary

Confidential in the United Kingdom is seeking a Communications and Events Executive to provide administrative, event, communications and social impact support to the Colleague Engagement, Social Impact and Events team. You will help ensure smooth day-to-day operations, maintain records and budgets, coordinate events and volunteering initiatives, and support communications channels.

This role emphasizes strong organisational skills, a proactive attitude and the ability to manage multiple tasks,

Qualifications

• This role requires strong organisational and administrative abilities.
• Experience supporting events, communications or social impact programs is a plus.
• Ability to coordinate multiple activities and meet deadlines.

Responsibilities

• Provide admin support to Engagement, Social Impact and Events teams.
• Coordinate team meetings, planning sessions and events.
• Assist with leadership site visits, Townhalls and stakeholder meetings.
• Draft and distribute communications and engagement content.
• Support reporting and supplier coordination.
• Assist with volunteering initiatives and event logistics.
• Maintain volunteering logs and headcount reports.

Skills

Teamwork

Organisational skills

Attention to detail

IT skills

Punctuality

Professional demeanour

Resilience

Learning mindset

Driving licence

Numerical skills

Tools

MS Office

Job description

Communications and Events Executive

Role Purpose

The Communications and Events Executive will provide administrative, event, communications and social impact support to the Colleague Engagement, Social Impact and Events team. The role is responsible for ensuring the smooth day-to-day running of team activities, maintaining accurate records and budgets, coordinating events and volunteering initiatives, managing communications channels and inboxes, and providing administrative support across engagement, communications and social impact programmes.

Key Responsibilities: Providing essential support to all team members across the Engagement, Social Impact and Events team

Provide day-to-day administrative support to the Engagement and Social Impact team - coordinate team meetings, planning sessions and regular team activities.

Support in the organisation of leadership site visits, virtual Townhalls and stakeholder meetings.

Support in the writing of colleague engagement and customer stories.

Publish approved engagement content across internal communications channels including MSGr, TV screens and desktop wallpapers.

Produce and distribute the monthly events email, SLT engagement Pack and Long Service Emails.

Support drafting and posting of employer review platforms, including Glassdoor and Indeed.

Support in the drafting and distribution of weekly, monthly and quarterly reports for leadership and board reporting.

Assist with colleague engagement campaigns, competitions and manage the fulfilment of competition prizes, Helping Hands donations and other colleague initiatives such as Summer of Fun, Markerstudy FUNdraiser Week, Christmas Gift of Giving and Christmas Voucher fulfilment.

Support event planning, logistics and administration including attendance at events where necessary including coordinating event invitations and attendee communications and arranging travel and accommodation for event participants and team members.

Support colleague volunteering initiatives and related administration including ordering and distributing volunteering kits and supplies across office locations.

Maintain and update the Group's volunteering activity log.

Support the management of email distribution lists and headcount reports.

Monitor shared inboxes (Communications, Social Impact and Events) and escalated actions to relevant team members.

Support with processing team credit card expenses.

Support in the process of setting up new suppliers, manging supplier invoices and ensure timely payment.

Support in the coordination of contracts through legal review and approval processes

Support tracking of budgets, payments and programme activity.

This is not an exhaustive list of responsibilities. From time to time the jobholder may be asked to carry out other/ad hoc activities of a similar level/nature as required.

Key Skills and Knowledge:

Essential Skills

Work effectively and collaboratively as part of a team.

Good organisational skills and the ability to manage multiple projects simultaneously.

Positive and enthusiastic approach to all tasks and challenges

Professional demeanour

Resilience and composure under pressure.

Eagerness to learn and engage in ongoing professional development.

Excellent punctuality and strong record of attendance.

Determination to succeed, even when faced with challenges.

Educated to a good standard, demonstrating proficient in verbal and numerical skills.

Good attention to detail.

IT proficient.

Full UK Driving licence and access to own vehicle.