Communications Assistant, Publicity - Penguin General

Bertelsmann; Greater London; On-site; GBP 23,000 - 32,000; Full time

Job summary

Penguin General is seeking a Communications Assistant to join the Publicity Team. You will provide essential administrative support, organise meetings and minutes, and assist with press releases and book shipments. You will also communicate with journalists and authors, supporting publicists with book launches and events.

The role may involve occasional after-hours work for events and festivals, with a focus on proactive, detail-oriented administration in a fast-paced publishing environment.

Qualifications

• Excellent organisational and time-management abilities.
• Ability to multitask and handle competing priorities.
• Strong written and verbal communication with journalists and authors.

Responsibilities

• Provide general admin support to the Publicity team to ensure smooth department operation.
• Organise meetings, take minutes, and manage press releases.
• Code invoices, process expenses, and handle book shipments to media.

Skills

Organisational skills

Multitasking

Verbal and written communication

Proactive attitude

Team player

Initiative taking

Job description

Communications Assistant, Publicity - Penguin General

Job Description

Communications Assistant – Publicity (Penguin General)

Do you enjoy talking about the best new books with everyone you know? Are you organised, proactive and thrive in busy, fast paced environments? This could be the role for you. We are looking for a Communications Assistant to join our Publicity Team at Penguin General.

Penguin General is one of the eight publishing divisions that make up Penguin Random House UK. There are five adult imprints at Penguin General: Fig Tree, Hamish Hamilton, Penguin Life, Viking and Sandycove. The latter is based in Dublin. Penguin General publish some of the very best storytellers and thinkers in the world, spanning literary fiction classics such as John le Carré and Bernardine Evaristo; non-fiction bestsellers including Ben Macintyre, Arundhati Roy and Michelle Obama; and chart-topping fiction writers such as Richard Osman, Emily Henry and Dolly Alderton.

The role

Key responsibilities:

To provide general administrative support to thePublicityteam to facilitate the smooth running of the department. Organising meetings and taking minutes, producing and sending out press releases, coding invoices and processing expenses, sending out books

Acting as a point of contact for the press, and regularly communicating with journalists and authors

To provide support to publicists with theirbook launches- accompanying authors to interviews and events, organising schedules, travel and accommodation

This role may involve out of hours work on weekends and evenings in order to attend events and festivals.

What you’ll bring

Strong personal organisation and time management skills with excellent attention to detail

Proactive and reactive - ability to multitask and handle competing priorities

Excellent verbal and written communication skills, with the ability to communicate effectively to a wide range of people on email, phone and in person

Solutions focused

Flexibility and helpfulness

Taking initiative

A strong team player

The ability to work on your own – and to push yourself

A positive mindset

The ability to think creatively

Disability Confident

If you have opted into our disabilityconfidentscheme,the abovearethe essential criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

Additional Information

Disclosure requirements pertaining to the collection of your personal data:

Responsible for processing the information provided in your application is the company specified in the job advertisement, with its registered office as indicated. The company processes your data for the purpose of establishing an employment relationship on the basis of Art. 6 (1) b GDPR / Section 26 (1) sentence 1 BDSG.

The retention period for your data is determined by the statutory time limits applicable in the respective country, beginning upon completion of the recruitment process. You can find these here .

You can contact the company’s Data Protection Officer at the above-mentioned postal address.

Further information on data protection and your rights can be found here .