Commercial Property Legal Secretary

G2 Legal Limited; Reading; On-site; GBP 25,000 - 27,000; Full time

Job summary

A legal firm in Reading is seeking a Commercial Property Legal Secretary to provide high-quality secretarial and administrative support. The ideal candidate has experience in a commercial property team, strong document drafting skills, and is organised. This role offers a competitive salary and clear progression to Legal PA/Paralegal roles. The firm values excellent client service and provides training opportunities.

Benefits

25 days annual leave

Training and CPD support

Friendly team environment

Qualifications

• Previous experience supporting a Commercial Property or Real Estate team.
• Strong ability to prepare, format and proofread property documents.
• Familiarity with Land Registry processes and property searches is highly desirable.

Responsibilities

• Prepare and format commercial property documents.
• Manage fee-earner diaries, meetings and client communications.
• Draft standard correspondence and manage version control on documents.

Skills

Document drafting and formatting skills

Organisational skills

Verbal communication

Written communication

Confidential information handling

Tools

Word

Case management systems

Job description

Overview

Commercial Property Legal Secretary / Real Estate Legal PA — Reading (Office-based)

Salary:£25,000–£27,000 per annum (pro-rata for part-time) + pension, 25 days annual leave + bank holidays, hybrid considered after probation

Location:Reading, Berkshire — office-based (easy rail links to London)

Contract:Permanent / Full-time (also open to experienced part-time / job-share candidates)

Our client

The firm is a busy commercial real estate team advising investors, occupiers and developers on leases, acquisitions, disposals and development transactions. The firm prides itself on pragmatic legal advice, excellent client service and providing career development for administrators, legal PAs and paralegals who want to grow its commercial property expertise.

The role — why this will suit you

You’ll provide high-quality secretarial and administrative support to fee-earners working on commercial property matters (leases, acquisitions, disposals, development agreements, licences). This is a hands-on role: you’ll prepare and format documents, manage case files, run Land Registry searches, assist with SDLT paperwork, manage fee-earner diaries and be the first point of contact for clients and external agents. If you enjoy a dynamic property caseload and want a role that can lead to Paralegal / Legal PA progression, this is ideal.

Key responsibilities

• Prepare, format and proofread commercial property documents (leases, contracts, completion packs, SDLT returns)
• Run Land Registry and local authority searches; help process search replies and deeds
• Manage fee-earner diaries, meetings and client communications (phone and email)
• Open/close and maintain matter files in the case management system; ensure client/matter records are compliant
• Draft standard correspondence from templates and manage version control on documents
• Support completions: prepare completion files, execute documents and liaise with conveyancers/agents
• Provide ad-hoc paralegal support where appropriate (e.g., basic bundle/plan preparation, attendance notes)

You’ll have

• Previous experience supporting a Commercial Property or Real Estate team (legal secretary, legal PA or conveyancing assistant)
• Strong document drafting and formatting skills (Word—styles, templates, track changes, PDFs)
• Organised, accurate and used to working to deadlines; comfortable with chasing external parties
• Ability to handle confidential information and maintain discretion
• Familiarity with Land Registry processes, SDLT basics and property searches is highly desirable
• Excellent written and verbal communication; pleasant telephone manner
• Experience with case management systems / dictation systems is a plus

What the firm offers

• Competitive salary and clear progression to Legal PA / Paralegal roles
• Training and CPD support (conveyancing systems, Land Registry, SDLT updates)
• Friendly team environment and supportive management
• Easy commute from Reading station

Apply today or contact Gayle Woolf at G2 Legal for more information.

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