Commercial Property Legal Admin Assistant

Berry Smith Llp; Cardiff; Hybrid; GBP 19,000 - 26,000; Full time

Benefits offered by this job

22 days annual leave

Private medical insurance

Eye care

Workplace pension scheme

Employee Assistance Programme

Disability Confident Employer

Job summary

Berry Smith Llp in Cardiff is seeking a proactive Administration Assistant to support the Commercial Property team. You will assist fee earners with file management and client onboarding while delivering excellent client service.

The role offers a friendly, professional environment with training opportunities; you will manage diaries, invoices, AML checks, and maintain accurate records to help casework run smoothly.

Qualifications

• Experience in an administrative role, ideally within a law firm or other professional services environment.
• Ability to manage multiple tasks and prioritise competing deadlines effectively.
• Excellent written and verbal communication skills, with a professional and client-focused approach.
• Highly organised with excellent attention to detail and a commitment to producing accurate work.

Responsibilities

• File management including file opening, file closing and compliance with internal procedures.
• Conducting client onboarding and undertaking AML checks
• Acting as a professional first point of contact for clients and third parties via telephone and email
• Maintaining accurate records, processing enquiries and ensuring information is communicated effectively to the relevant team members
• Supporting fee earners with billing processes, including preparing invoices and completion statements
• Coordinating completion payments and working closely with the Finance Team to ensure transactions are processed efficiently
• Managing electronic documents and correspondence through the firm's case management system, ensuring records are accurate and up to date
• Managing diaries for fee earners and supporting the effective organisation of workloads
• Providing proactive administrative support to the Commercial Property team to ensure the smooth running of matters and delivery of excellent client service

Skills

Administrative support

Client communication

Organised

Attention to detail

Tools

MS Office

Job description

Berry Smith Llp in Cardiff is seeking a proactive Administration Assistant to support the Commercial Property team. You will assist fee earners with file management and client onboarding while delivering excellent client service.

The role offers a friendly, professional environment with training opportunities; you will manage diaries, invoices, AML checks, and maintain accurate records to help casework run smoothly.