Commercial Events Coordinator

Hartpury University and Hartpury College; Gloucester; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading specialist education provider located in Gloucester seeks a skilled Event Coordinator. This role involves overseeing a diverse portfolio of events, managing budgets, and ensuring high-quality delivery. Ideal candidates will have excellent organizational and communication skills, along with proficiency in relevant event management software. Hybrid working options and generous leave entitlements are part of the offered benefits.

Benefits

Hybrid working arrangements

25 days annual leave plus bank holidays

Wellbeing support

Generous pension scheme

Employee Discounts

Onsite fitness facilities

Cycle to Work Scheme

Support for continuous professional development

Flexible working opportunities

Enhanced maternity, adoption and paternity leave

Qualifications

• Experience in managing multiple projects and priorities.
• Strong ability to liaise with various stakeholders.
• Proficient in relevant event management systems and software.

Responsibilities

• Coordinate event portfolios to deliver high-standard events.
• Collaborate with teams and suppliers for smooth event execution.
• Oversee budgets, contracts, and invoicing.
• Develop and implement event policies and guidelines.
• Maintain effective management systems for events.

Skills

Client-facing experience

Organisational skills

Communication skills

Independence

Proficiency in event management systems

Teamwork and collaboration

Job description

Responsibilities

• Coordinate a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timelines.
• Work collaboratively with internal teams and external suppliers to ensure each event runs smoothly and efficiently.
• Provide professional and consistent support during events, including occasional evening and weekend commitments.
• Oversee event budgets, contracts and invoicing, maintaining accurate financial and administrative records.
• Support the development and implementation of event policies, guidance and best practices across Hartpury.
• Maintain effective event management systems and reporting tools to ensure smooth operations and continuous improvement.
• Promote the Event Services function externally, encouraging, cost‑effective, high quality and strategically beneficial events at Hartpury.
• Uphold the highest standards of safety, compliance and inclusivity in all aspects of event planning and delivery.

Qualifications

• Proven client‑facing experience, working with a range of stakeholders.
• Excellent organisational skills, with the ability to manage multiple projects and priorities simultaneously.
• Strong communication skills, with confidence in liaising at all levels.
• The ability to work independently, taking ownership of projects from planning through to delivery.
• Proficiency in relevant event management systems and software.
• A professional and flexible approach, with a strong commitment to teamwork and collaboration.

About Hartpury University

Hartpury University and Hartpury College are among the UK's leading specialist education providers in agriculture, animal, equine, sport and veterinary nursing. Located in Gloucestershire, Hartpury University and Hartpury College sit side‑by‑side on a beautiful 360‑hectare campus. We provide world‑class facilities to more than 4,500 university and college‑level students studying undergraduate and postgraduate degrees, A‑levels and diplomas, as well as undertaking industry research. The University is rated top 10 in the UK for Teaching Quality (The Times and Sunday Times Good University Guide 2025) and has 97% graduate employability, whilst the College is rated Ofsted Outstanding in all areas. A passionate and innovative business culture and exceptional support networks make Hartpury an ideal career choice.

Benefits

• Hybrid working arrangements with blended approach of office and home working
• 25 days annual leave entitlement plus bank holidays rising to 30 days with length of service (Pro‑rata)
• Wellbeing support including our Employee Assistance Programme
• Generous pension scheme (LGPS)
• Employee Discounts Scheme
• Onsite fitness facilities
• Cycle to Work Scheme
• Support for continuous professional development
• Flexible working opportunities available
• Enhanced maternity, adoption and paternity leave