Commercial Assistant

Universal Music Group; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading music company is seeking a passionate individual to join their Commercial Team, providing administrative support across the PLG roster. Candidates should demonstrate strong communication skills, be self-motivated, and possess excellent organisational capabilities. This role offers various benefits including private medical insurance and a pension scheme, making it an exciting opportunity for those eager to progress in the music industry.

Benefits

Group Personal Pension Scheme

Private Medical Insurance

25 paid days of annual leave

Interest Free Season Ticket Loan

Dental and Travel Insurance options

Cycle to Work Scheme

Subsidised Gym Membership

Employee Discounts

Qualifications

• The ability to learn quickly.
• Flexible and able to manage and prioritise a high workload.
• Good numeracy skills.

Responsibilities

• Prepare documents for weekly meetings.
• Update schedules and maintain product information.
• Assist in commercial launch emails.

Skills

Passionate about music

Self-motivated

Excellent verbal and written communication skills

Organisational skills

Advanced Microsoft Excel skills

Commercial awareness

Attention to detail

Computer skills (Microsoft Office)

Tools

Microsoft SharePoint

Microsoft OneDrive

Office Suite: Word, PowerPoint

Job description

Music is Universal It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.

We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email [e-mail].

The A Side: A Day in The Life

Polydor Label Group (PLG) unites three legendary UK music labels—Polydor, Capitol, and 0207 Def Jam—creating a powerhouse for the world’s most iconic artists. We work in close collaboration with our Universal Music partners in the US, including Interscope Capitol Label Group, and Republic Corps.

The PLG roster boasts an extraordinary lineup of talent, featuring Sam Fender, Lana Del Rey, Florence + The Machine, Olivia Dean, Sam Smith, Stormzy, The Rolling Stones, Ellie Goulding, Michael Kiwanuka, The Cure, and many more.

Additionally, we’re proud to represent a stellar array of US and international superstars, including Lady Gaga, Kendrick Lamar, Eminem, Billie Eilish, Olivia Rodrigo, Gracie Abrams, Sabrina Carpenter, and Dr. Dre.

The B Side: Skills & Experience

Be Administrative

• Help prepare any documents for weekly meetings – i.e. pre-order reports, charts / mid-week reports, chart markers, competitor schedule, as well as other relevant sales info reports.
• Collate all detail required for launching album pre-orders in prep for central team updates.
• Update central commercial teams via sharepoint/outlook groups on new releases, product setup information and other key info (such as stock allocations, release date amendments etc.).
• Update Master Sales and phyiscal Schedule with new product information.
• Lead of publication of any sales notes for each of the releases.
• Maintain PLG’s pre-order schedule and competitor info.
• Help to collate info for physical commercial launch emails ahead of releases (pre-orders, ship reports, forecast).
• Responsible for the logistics of the signed elements for physical formats – retail exclusives only.
• Order physical stock for the department and monitor physical ship quantities.
• Helping to make sure upcoming releases and shows are across relevant diaries within the team.
• Ensure label releases are checked on the OCC website and all physical formats are linked.
• Assisting on weekly commercial tasks such as meeting notes and market intelligence.
• Assisting in ecourier bookings for Commercial team.
• Assisting with the management of Commercial and Retail Lead working diary.

Be Collaborative

• Assisting in making sure shared stock, pre-order and retail strategy documents are updated with key information on a daily basis.
• Attend regular label and planning meetings with commercial team and take notes and document key information.
• Gathering information for key meetings such as pre release streams and timelines / creative.
• Additional ad hoc duties when required.

Person Specification

Polydor Label Group are looking for a passionate & enthusiastic individual to join our Commercial Team here at the label group. The role will work across the PLG roster.

Necessary

• Passionate about music with a desire to progress in the industry and the department
• The ability to learn quickly
• Self-motivated, hard-working, enthusiastic, and self-sufficient
• Excellent verbal and written communication skills
• Extremely organised with the ability to keep calm under pressure
• Flexible and able to manage and prioritise a high workload
• Excellent numeracy skills and commercial awareness
• Advanced Microsoft Excel skills
• Excellent attention to detail
• Good computer skills i.e.: Microsoft Office, Excel, Word, PowerPoint

Desirable

• Experience of working in an office environment – ideally within the music industry
• Experience in working with Microsoft SharePoint + OneDrive

Bonus Tracks: Your Benefits

• Group Personal Pension Scheme (between 3% and 9%)
• Private Medical Insurance
• 25 paid days of annual leave
• Interest Free Season Ticket Loan available
• Holiday Purchase scheme
• Dental and Travel Insurance options
• Cycle to Work Scheme
• Salary Sacrifice Cars
• Subsidised Gym Membership
• Employee Discounts (Reward Gateway)

Just So You Know…

The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.

Job Category

Universal Music Group