Clinical Trial Assistant | University Hospitals Coventry and Warwickshire NHS Trust

UHCW NHS Trust; Coventry; On-site; GBP 22,000 - 28,000; Full time

Job summary

A leading NHS Trust in Coventry is seeking a Clinical Trials Assistant to provide administrative and data management support within the Research & Development Department. You will assist Research Nurses with trial data collection and maintenance of study files while contributing to clinical research. Ideal candidates will possess IT skills and excellent communication abilities. This opportunity offers varied duties and development within a supportive environment.

Benefits

Learning and development opportunities

Supporting environment

Qualifications

• Good level of written and verbal communication skills.
• Familiarity with medical terminology is desirable but not essential.
• Previous experience with NHS computer systems preferred.

Responsibilities

• Provide administrative and data management support for clinical research activities.
• Assist in collecting and submitting trial data accurately.
• Manage documentation within patient medical records.

Skills

Good IT skills

Attention to detail

Excellent communication

Tools

Microsoft Office

Job description

Role Overview

Are you looking for a new challenge working within the clinical research environment? If so you may be the person we are looking for. We are seeking an enthusiastic, flexible and self‑motivated individual to provide administrative and data management support for a range of research activities within the Research & Development Department Clinical Teams.

Part of this role will be supporting the established Research Nurses and Practitioners, providing assistance with collecting, collating and submitting trial data in an accurate and timely manner. In addition the role requires the post holder to assist in the maintenance of study files and documentation, arranging appointments with patients, obtaining test results and medical records, and compiling reports on trial progress. For the right candidate this post offers varied duties, an opportunity to acquire knowledge about the conduct of clinical trials and the satisfaction of making a real contribution to clinical research.

You will need good IT and literacy skills, have a keen eye for detail, and be an excellent communicator. Familiarity with medical terminology and previous experience of working with NHS computer systems as well as an understanding of clinical research processes would be desirable but not essential for this post.

Contact Information

Informal enquiries welcome.
Please contact Linda Wimbush, Senior Research Sister (Oncology) – 024 7696 7151
[e-mail]

Acknowledgement of the Trust

The Clinical Trials Assistant is a key member of the Oncology R&D team playing a pivotal role in assisting the delivery of research studies in a safe and timely manner. The post holder will provide efficient and effective administrative, organisational and data management support to a number of teams as workload dictates for new and existing local research studies and multi‑centre clinical research studies.

The post holder will need to have a good level of written and verbal communication skills, excellent IT skills, including Microsoft Office, be able to manage own workload effectively with minimal supervision, in return they will be supported through a comprehensive training/competency package as appropriate to the job role.

The job holder may be required to carry out other similar or related duties which do not fall within the work outlined in the description which may reasonably be required to deliver a comprehensive research service to our patients. The Line Manager, in consultation with the post holder will undertake any review.

Key Responsibilities

• Locate and retrieve patient notes and manage the downloading of patient data from Trust electronic systems for monitor visits / audits.
• Manage all relevant documentation within patient medical records such as information sheets, consent forms ensuring recorded and stored according to Trust policy.
• Update the trials databases including the local management system EDGE with details of patients.
• Ensure that the appropriate clinical tests are conducted as required by the clinical trial and extract data from Trust reporting systems.
• Arrange pathological sample shipment and electronic data to be sent for central review and reporting as required by study protocol.
• Communicate effectively with sponsor company staff and other non‑Trust staff to ensure the smooth running of clinical trial data collection.
• Act as first telephone contact for enquiries from staff, patients and carers giving responses which are within the post holder’s area of knowledge and ensuring that appropriate personnel are informed if appropriate in order for further actions to be taken.
• Plan and organise meetings and events to agreed timescales.
• Attend any relevant meetings as required to undertake duties effectively.
• Remain in contact with local and national organisations, in order to keep up to date with relevant trials.
• Work to International Conference on Harmonisation Good Clinical Practice (ICH/GCP), Research Governance Standards and EU directive on GCP.
• Utilise all relevant ICT systems both Trust and External systems required to input and report information in an accurate and timely manner.

Additional Information

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.

By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.

We are proud to be recognised as a Pathway to Excellence® designated organisation – please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)

The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.

Recruitment Details

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested. This advert closes on Thursday 4 Dec 2025.