Clinical Services Secretary

NHS Scotland; East Kilbride; On-site; GBP 23,000 - 30,000; Full time

Job summary

A regional healthcare provider in East Kilbride is seeking a full-time administrative support professional to provide administrative and secretarial services to a multidisciplinary team. Candidates should possess a secretarial qualification and have at least two years of relevant experience. Join a committed team dedicated to healthcare service excellence, with benefits including generous annual leave and pension scheme.

Benefits

A minimum of 27 days annual leave

Membership of NHS Pension Scheme

Paid sick leave

Occupational health services

Employee counselling services

Qualifications

• Minimum requirement of two years secretarial experience in an equivalent position.

Responsibilities

• Provide a full administrative and secretarial service to a multi disciplinary team including the management of information systems and the co-ordination of the clinical referral system.

Skills

Proficient IT skills

Excellent organization skills

Excellent oral and written communication skills

Excellent time management skills

Ability to work under pressure

Education

RSA3/SVQ3/NC in Secretarial Studies or equivalent

Job description

Overview

The role

The post holder is required to provide a full administrative and secretarial service to a multi disciplinary team including the management of information systems and the co-ordination of the clinical referral system.

NHS Lanarkshire

Have you always wanted to work with NHS Lanarkshire? Then this might be the opportunity for you to join Team Lanarkshire!

Here at NHS Lanarkshire, we put the patient at the heart of everything we do. Each colleague within the organisation plays a key role in how we deliver our healthcare services.

We proudly serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

Responsibilities

• Provide a full administrative and secretarial service to a multi disciplinary team including the management of information systems and the co-ordination of the clinical referral system.

Qualifications

• RSA3/SVQ3/NC in Secretarial Studies or equivalent.
• Proficient IT Skills which include a working knowledge of Microsoft office packages.
• Excellent organisation skills and the ability to prioritise and work on own initiative.
• Excellent oral and written communication skills.
• Excellent time management skills.
• Ability to work under pressure.
• Minimum requirement of two years secretarial experience in an equivalent position.

Desirable additional skills

• Possess or be working towards ECDL or equivalent.
• Previous experience in health care/social care setting.
• Experience of handling sensitive information.
• Proficient in audio typing.

Contract, hours and location

Contract type: Permanent

Full time: 37 hours

Location: Based in Mental Health/Community within Hunter Health Centre.

Working pattern: TBC.

Whilst this advertisement may be for a specific post(s) in a particular location, applicants who are shortlisted for interview may be considered for similar vacancies in alternative locations.

How to learn more

Looking to find out more? If you’re looking to find out more, then we would love to hear from you!

Please contact Sandra Leggate, Assistant Operational Services Manager on [e-mail], 01698 752686.

For enquiries regarding the application form or recruitment process, please contact Anna Zastawnik-Baran, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email)

Benefits

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

Additional information for applicants

• Posts close at midnight on the indicated date. If there are a high level of interest, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow the link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience or any other dimension that can be used to differentiate people from one another.

• Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI) or similar tools to generate or modify responses is discouraged. By submitting your application, you confirm that all answers are your own work.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk. Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire. Some posts are not eligible for sponsorship through the Skilled Worker route.