Clinical Audit Project Administrator

Rheumatology; City Of London; Hybrid; GBP 26,000 - 34,000; Full time

Job summary

A leading clinical organization is seeking a Clinical Audit Project Administrator to support the delivery of national clinical audits. This hybrid role requires excellent organizational and communication skills, with a focus on administrative tasks and stakeholder engagement. Ideal candidates will have demonstrable experience in administrative functions and project support, alongside proficiency in Microsoft Office applications. This position offers a salary range of £26,521 to £33,456 per year.

Benefits

30 days annual leave

Flexible working arrangements

Employee Assistance Programme

Enhanced sick pay

Professional development opportunities

Qualifications

• Demonstrable administrative experience gained through work, study, or other relevant settings.
• Experience of working constructively with a range of internal and external stakeholders.
• Experience supporting project teams, including producing accurate minutes and tracking follow-up actions.
• Strong organizational skills with the ability to manage competing priorities and work to deadlines.
• Excellent written and verbal communication skills, with the ability to engage professionally and clearly.
• High level of accuracy, diligence, and attention to detail in all aspects of work.
• Confidence in using Microsoft Office applications, including Outlook, Word, Excel, and SharePoint.
• Ability to work independently, use initiative, and manage workload without close supervision.
• Ability to build positive working relationships and contribute collaboratively as part of a team.
• A professional, adaptable, and proactive approach to supporting project delivery and administrative systems.

Responsibilities

• Provide comprehensive administrative support to the Project Manager, including setting up and maintaining project processes and systems.
• Coordinate the smooth running of NEIAA activities, assisting with delivery of project plans and timelines.
• Manage the NEIAA mailbox as the first point of contact, ensuring timely, professional responses to enquiries.
• Support the preparation and delivery of audit documentation, reports, and updates.
• Coordinate governance group, working group, and stakeholder meetings.
• Prepare agendas, meeting papers, and supporting documentation.
• Take accurate minutes, track actions, and ensure appropriate follow-up.
• Support engagement with clinicians, Trusts, and Health Boards to encourage participation in NEIAA.
• Build positive working relationships with key contacts by providing clear, helpful, and timely communication.
• Assist with the development of communications and engagement materials.

Skills

Administrative experience

Stakeholder engagement

Project support

Organizational skills

Communication skills

Microsoft Office proficiency

Independent work

Team collaboration

Job description

Clinical Audit Project Administrator

Application Deadline: 14 December 2025

Department: Practice & Quality

Employment Type: Fixed Term - Full Time

Location: London (hybrid)

Reporting To: Clinical Audit Project Manager

Compensation: £26,521 - £33,456 / year

Description

Reports to: Clinical Audit Project Manager

Directorate: Practice & Quality

Salary range: £ 26,521 - £33,456per annum, depending on experience

Location: London – EC4Y 8EE (hybrid working)

Contract: Fixed Term, full-time until 30th September 2027

Job Purpose

The Clinical Audit Project Administrator plays a key role in supporting the delivery and continuous improvement of BSR’s national clinical audit, the National Early Inflammatory Autoimmune Diseases Audit (NEIAA). Working within the Practice and Quality directorate, this role supports effective project coordination, data management, stakeholder engagement, and operational delivery of audit outputs.

The post holder will work closely with the Clinical Audit Project Manager and the Head of Policy to ensure the audit runs efficiently and delivers value to clinicians and patients, and support wider BSR quality improvement objectives.

Main responsibilities

Project Coordination and Administration

• Provide comprehensive administrative support to the Project Manager, including setting up and maintaining project processes and systems.
• Coordinate the smooth running of NEIAA activities, assisting with delivery of project plans and timelines.
• Manage the NEIAA mailbox as the first point of contact, ensuring timely, professional responses to enquiries.
• Support the preparation and delivery of audit documentation, reports, and updates.

Governance and Meeting Support

• Coordinate governance group, working group, and stakeholder meetings.
• Prepare agendas, meeting papers, and supporting documentation.
• Take accurate minutes, track actions, and ensure appropriate follow‑up.

Stakeholder and Provider Engagement

• Support engagement with clinicians, Trusts and Health Boards to encourage participation in NEIAA.
• Build positive working relationships with key contacts by providing clear, helpful, and timely communication.
• Assist with the development of communications and engagement materials, including content for the Annual Report.

Data and Information Governance Support

• Support project documentation, data handling processes, and dissemination of performance outputs.
• Ensure high standards of confidentiality, accuracy, and compliance with information governance procedures across all aspects of data handling and storage.

Person Specification

1. Demonstrable administrative experience gained through work, study, or other relevant settings
2. Experience of working constructively with a range of internal and external stakeholders
3. Experience supporting project teams, including producing accurate minutes and tracking follow‑up actions
4. Strong organisational skills with the ability to manage competing priorities and work to deadlines
5. Excellent written and verbal communication skills, with the ability to engage professionally and clearly
6. High level of accuracy, diligence, and attention to detail in all aspects of work
7. Confidence in using Microsoft Office applications, including Outlook, Word, Excel and SharePoint
8. Ability to work independently, use initiative, and manage workload without close supervision
9. Ability to build positive working relationships and contribute collaboratively as part of a team
10. A professional, adaptable, and proactive approach to supporting project delivery and administrative systems

Benefits of working at BSR

We offer a wide range of benefits, most of which start from day one of joining us. Our benefits fall into four main areas: Wellbeing, Time- based, Learning and development, and Financial. Just some of them include:

Wellbeing

• Free period products in our office
• Free flu vaccinations
• Mental Health First Aiders
• BUPA healthcare scheme- we offer a cash plan, which you can add children or partners to
• Employee Assistance Programme. This is a free, confidential counselling service to all staff, as well as a general advice service provided by BUPA
• WeCare offers access to a 24/7 virtual GP, as well as a mental health support service, a get fit programme and an online portal with lots of helpful resources
• Our enhanced sick pay offer is:
  • Up to two years’ service: 4 weeks full pay and 4 weeks half pay
  • After two years’ service: 12 weeks full pay and 12 weeks half pay
• We work in a social environment with a range of activities, both virtual and in person, run by our Social Squad. This includes an organisation- wide volunteering day.

Time-based

• We offer 30 days annual leave in addition to bank holidays
• All staff can request sabbaticals at any point, which are considered on a case‑by‑case basis
• We also offer an extra day for moving house
• Bank holiday swaps- you can swap a bank holiday day for another day’s leave (entitlement remains 1:1 days)
• We’re a 4 day week employer, which at BSR means working your fulltime hours (31.5 each week) over 5 days

Learning and development

We will help you develop your career by supporting your personal development and encouraging internal progression. This includes recognising individuals’ achievements through our internal staff awards. We offer a huge range of learning opportunities, both in‑house and externally. This includes a thorough induction programme when you join us, as well as development opportunities aimed at line managers, and wellbeing‑based learning sessions. And if professional membership is a required part of your role, we’ll cover the cost of that.

Financial

• Income protection scheme
• You’ll be enrolled on our pensions scheme with Aegon (via Second Sight). Our current pension match is 5% employer contribution if you contribute 4% (9% contribution in total).
• Our life assurance policy pays three times your basic salary
• Interest free season ticket loans
• Ride‑to‑work scheme
• Interest‑free loan scheme
• We also provide generous enhancements within our parental and family leave policies.
  • Our maternity/shared parental/adoption offer is 6 weeks at full pay, 33 weeks at half pay, followed by 13 weeks at the statutory rate.
  • Our paternity leave offer is 6 weeks at full pay.