Clinical Administrator/Medical Secretary

Sheffield Health Partnership University NHS Foundation; Sheffield; On-site; GBP 25,000 - 30,000; Full time

Job summary

A healthcare organization in Sheffield is seeking a Senior Clinical Administrator to support its Liaison Psychiatry Team. The role involves providing comprehensive administrative support, organizing clinical duties, and taking accurate notes for electronic records. Ideal candidates will have excellent communication and organizational skills, with proficiency in Microsoft Office. Flexible working arrangements and training opportunities are available.

Benefits

Flexible working arrangements

Opportunities for training and education

Qualifications

• At least 12 months on your visa at the start of employment for training.
• Ability to collaborate with partnership agencies.
• Experience with electronic patient record systems.

Responsibilities

• Provide comprehensive administrative support to our team.
• Organise and prioritise clinical admin duties.
• Take clear factual notes for patient records.

Skills

Excellent communication skills

Strong organisational skills

Ability to work independently

Proficiency in Microsoft Office

Listening skills

Job description

Overview

An exciting opportunity has arisen for a Senior Clinical Administrator to join our established administration team in the Liaison Psychiatry Team based in Sheffield. Our team prides itself on being a group of experienced, supportive, and motivated individuals, with the ability to motivate and influence others, suggest, and implement ideas to improve service performance and efficiency.

Responsibilities

• Provide comprehensive administrative support to our multi-disciplinary team of professionals.
• Organise and prioritise clinical admin duties and offer support to consultants and other medics, including taking referrals from a number of professionals over the telephone.
• Take clear factual notes for inputting into the electronic patient record; listening skills are paramount for the role.
• Use the full Microsoft Office suite (Word, PowerPoint, Excel) and the RiO system to full advantage.
• Apply IT best practice to ensure high quality management information and administration systems are in place.
• Support safeguarding adults and children and undergo a Disclosure and Barring Service (DBS) check; the cost of the DBS check will be met by the successful applicant.

Qualifications

• At least 12 months on your visa at the start of employment for training and operational reasons; SHSC is unable to provide sponsorship.
• Excellent communication skills, ability to work independently and as part of a multidisciplinary team, and ability to collaborate with partnership agencies.
• Strong organisational and prioritisation skills, with the ability to remain calm under pressure.
• Proficiency in Microsoft Office and experience with electronic patient record systems.

Diversity and Inclusion

We are a Disability Confident employer and offer a guaranteed interview to disabled applicants who meet all of the essential criteria for the role. We welcome applications from people with diverse life experiences and who reflect the diversity of Sheffield and the services we provide.

Staff Network Groups

• The Ethnically Diverse Staff Network Group
• The Disability Staff Network Group
• The Lived Experience Staff Network Group
• The Rainbow Staff Network Group
• The Staff Carers Staff Network Group
• The Women's Staff Network Group

Benefits and Flexibility

• Flexible working arrangements are encouraged and will be discussed during the recruitment process.
• Opportunities for training and education, including apprenticeships, work experience, placements and research involvement.

Application Process

Applications will be submitted through our preferred applicant management system, Trac. If successfully offered a role, information will also be transferred into the national NHS Electronic Staff Records system. All communication regarding your application will be made via email; please check your junk/spam folders regularly.

When writing your application, we recommend you personalise your supporting statement and avoid reliance on AI. The supporting statement should demonstrate how your qualifications, knowledge, skills and experiences align with the criteria outlined in the job description and person specification.

Values

• We work together
• We are respectful and kind
• We are inclusive
• We keep improving