Client Scheduler / Administrator (3 month contract)

Kiwa UK; Dunstable; On-site; GBP 25,000 - 35,000; Full time

Benefits offered by this job

Generous Annual Leave

Enhanced Family Leave

Enhanced Pension Contributions

Life Assurance

Cycle Loan Scheme

Free eye tests

Job summary

Kiwa UK is seeking a Client Scheduler in Dunstable to coordinate annual audits and manage auditor schedules. In this office-based position, you'll ensure audits are planned efficiently, acting as the main point of contact for clients while supporting smooth operations across various schemes.

The ideal candidate will possess strong administrative skills and experience in customer service, along with effective communication abilities. Kiwa provides an inclusive workplace with competitive salaries and generous benefits including enhanced family leave and annual leave.

Qualifications

• Excellent administrative and organisational skills, with the ability to prioritise workload.
• Experience working in a customer service environment.
• Excellent communication skills, and the ability to build relationships with customers and colleagues.

Responsibilities

• Coordinate and schedule annual client audits to ensure timely delivery.
• Manage assessor diaries and allocate resources effectively.
• Act as a key point of contact for clients, responding to enquiries.

Skills

Excellent administrative and organisational skills

Experience in customer service

Excellent communication skills

Ability to work under pressure

Experience using Microsoft Office

Job description

Job Summary

NQA is seeking a Client Scheduler to join their team on an initial 3 month fixed-term contract. In this role, you'll be the main point of contact for clients, coordinating annual audits and managing auditor schedules. You'll be responsible for ensuring audits are planned efficiently, auditor resources are utilized effectively across multiple schemes and sectors, and clients receive seamless support. This is an office-based role, located in Dunstable. NQA provides accredited certification, training and support services to help customers improve processes, performance and products and services. We have issued over 50,000 certificates to clients in over 90 countries resulting in a yearly revenue of around 100 million Euro. NQA was acquired by Kiwa in 2024, a global leader in the Testing, Inspecting and Certification (TIC) sector, based in the Netherlands.

About The Role

• Coordinate and schedule annual client audits to ensure timely delivery of the audit programme
• Manage assessor diaries and allocate resources effectively across multiple schemes and sectors
• Support the development and maintenance of annual audit schedules and resource plans
• Use smart scheduling practices to optimise assessor utilisation and reduce unnecessary travel
• Act as a key point of contact for clients, responding to enquiries and maintaining strong relationships
• Maintain accurate records and ensure all scheduling information is updated within the certification database
• Monitor audit progress, identify potential scheduling issues, and take proactive action to minimise risks
• Prepare routine reports and support continuous improvement of scheduling processes
• Contribute to the achievement of key performance indicators (e.g. assessor utilisation, client turnaround times, customer satisfaction, reduced cancellations, and certificate compliance)

Do you have what it takes?

• Excellent administrative and organisational skills, with the ability to prioritise workload
• Experience working in a customer service environment
• Excellent communication skills, and the ability to build relationships with customers and colleagues
• Ability to work as part of a team or on own initiative with minimum supervision
• Ability to work under pressure to meet deadlines
• Experience using Microsoft Office packages
• Previous experience in an administration, coordinator, or similar role is desirable
• Technical knowledge and understanding of the certification process is desirable

What can you expect from us in return?

• Competitive Salary – salary details on request
• 35 hours per week – Monday to Friday, office-based role
• Generous Annual Leave – Starting at 25 days plus Bank Holidays (pro‑rated for fixed‑term contract), increased entitlement with length of service
• Enhanced Family Leave – Enhanced maternity, adoption, and shared parental leave with 6 months full pay, plus 3 weeks full pay for paternity leave
• Enhanced Pension Contributions
• Life Assurance – 4x your annual salary
• Cycle Loan Scheme
• Electric Power Point Loan
• Free eye tests and contribution towards glasses
• Welcome Pack – Filled with company‑branded goodies to kickstart your journey with us

As an equal opportunity employer, Kiwa celebrates diversity and is dedicated to building an inclusive, supportive workplace. We embrace flexibility in hiring talented individuals from all backgrounds globally, ensuring a work environment free from prejudice, discrimination, and intimidation. Inclusivity and equality are core to who we are, and we uphold these values without exception.