Client Experience Coordinator London

Sotheby's International; Greater London; Hybrid; GBP 25,000 - 38,000; Full time

Job summary

Sotheby’s is seeking a Client Experience Coordinator to act as the primary contact for client enquiries and manage daily care across phone, email and ticketing channels. You will work closely with specialist and operations teams to resolve issues and enhance the client journey after auctions.

The role focuses on early client care within the Client Experience Team, with additional support across post‑auction activities.

Qualifications

• Demonstrable experience handling high volumes of client enquiries, cases or support tickets in a service-driven environment.
• Exceptional client service skills with active listening, empathy, conflict resolution and relationship management.
• Experience working against service level agreements and performance targets.
• Excellent written and verbal communication with strong attention to detail.
• Strong organisational skills and ability to prioritise competing client demands.
• Ability to remain calm and solution-focused when handling challenging client situations.
• Experience collaborating across multiple departments to achieve positive client outcomes.
• Experience using Freshdesk or similar case management platforms.
• Knowledge of post-sale operations, payments, collections or logistics.
• Fine art, luxury goods or auction house experience.
• Additional European language skills.

Responsibilities

• Act as the primary point of contact for client enquiries across email, telephone and Freshdesk channels.
• Manage daily ticket volumes, prioritise, action and resolve cases within SLAs.
• Take ownership of cases from enquiry to resolution, coordinating with internal stakeholders.
• Deliver timely, professional communications reflecting client service standards.
• Monitor ticket queues and drive resolution for high-priority or aging cases.
• Respond to general client enquiries about selling items, payments, collections, shipping, invoices, and post‑auction processes.
• Handle complaints empathetically and with a solution-focused approach.
• Identify service failures or trends and elevate for improvement.
• Collaborate with specialists, finance, shipping and operations to ensure seamless outcomes.
• Maintain detailed records of client interactions and case activity.
• Support continuous improvement projects and client experience initiatives.

Job description

Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE

Client Experience Coordinators are responsible for delivering an exceptional post-auction client experience by acting as the primary point of contact for client enquiries and managing daily client care case volumes across phone, email and ticketing channels. The role requires individuals to work diligently, with extreme attention to detail, ensuring all client interactions are handled professionally, efficiently, and in accordance with Sotheby's service standards and SLAs. Working closely with specialist departments and operational teams, the Client Experience Coordinator takes ownership of client issues through to resolution while proactively identifying opportunities to improve the overall client journey.

As this role falls under the Client Experience Team umbrella, its core focus is on early client care; however, additional support across areas supporting post-auction activity will also be required.

RESPONSIBILITIES

Client Care

• Act as the primary point of contact for client enquiries across email, telephone and Freshdesk channels.
• Manage daily ticket volumes, ensuring all client cases are appropriately prioritised, actioned and resolved within established service level agreements.
• Take ownership of client cases from enquiry through to resolution, coordinating with relevant internal stakeholders as required.
• Deliver timely, professional and accurate communications that reflect Sotheby's client service standards.
• Proactively monitor ticket queues, identifying aged, high-priority or at‑risk cases and driving timely resolution.
• Respond to general client enquiries relating to selling items, general enquires about sales, payments, collections, shipping, invoices, documentation and post auction processes.
• Handle client complaints, concerns and escalation requests with empathy, professionalism and a solution‑focused approach.
• Identify service failures, operational issues or recurring trends that may negatively impact the client experience and elevate accordingly.
• Work collaboratively with specialists, finance, shipping and other operational teams to ensure seamless client outcomes.
• Maintain detailed and accurate records of client interactions and case activity.
• Support continuous improvement initiatives by providing feedback on client pain points, service trends and process enhancement opportunities.
• Participate in client experience projects and initiatives as requested by management.

Shipping & Logistics Coordination

• Authorise the financial release of property in accordance with company policies.
• Arrange shipping and logistics requirements for outbound property, both domestic and international.
• Monitor shipping quote requests and support timely fulfilment in line with service standards.
• Prepare, amend and process shipping quotations within Sotheby's systems.
• Liaise with approved shipping vendors and service providers to coordinate shipments.
• Monitor shipment progress and proactively resolve logistics‑related issues.
• Manage export licence applications and customs documentation where applicable.
• Ensure all shipments comply with legal, regulatory and company requirements.
• Maintain shipping documentation and support vendor invoice processing, reporting and administrative requirements.

Skills & Experience Section

• Demonstrable experience managing high volumes of client enquiries, cases or support tickets within a service‑driven environment.
• Exceptional client service skills with strong abilities in active listening, empathy, conflict resolution and relationship management.
• Experience working against service level agreements and performance targets.
• Excellent written and verbal communication skills with outstanding attention to detail.
• Strong organisational skills with the ability to prioritise competing client demands.
• Ability to remain calm, professional and solution‑focused when handling challenging client situations.
• Experience collaborating across multiple departments to achieve positive client outcomes.
• Experience using Freshdesk or similar case management/ticketing platforms.
• Knowledge of post‑sale operations, payments, collections or logistics.
• Fine art, luxury goods or auction house experience.
• Additional European language skills.

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The Company is an equal opportunity employer and considers all applicants for employment without regard to race (including, without limitation, traits historically associated with race, such as natural hair, hair texture, and protective and treated or untreated hairstyles), color, creed, religion, sex, sexual orientation, marital or civil partnership/union status, national origin, age, disability, pregnancy, genetic predisposition, genetic information, reproductive health decision, sexual orientation, gender identity or expression, alienage or citizenship status, domestic violence victim status, military or veteran status, or any other characteristic protected by federal, state/province or local law. The Company complies with applicable state and local laws prohibiting discrimination in employment in every jurisdiction in which it operates.