Client Care Assistant

IVC Evidensia Group; High Wycombe; Hybrid; GBP 21,000 - 25,000; Full time

Benefits offered by this job

6.6 weeks leave + birthday off

Birthday off

Family-friendly policies

Healthcare Cash Plan

Cycle to Work scheme

Inspiring Vet Care Academy

Discounted veterinary care

Green Cars salary sacrifice scheme

Job summary

Hamilton Specialist Referrals, based near High Wycombe, is seeking a Client Care Assistant to join a busy veterinary reception team. The role supports the smooth running of the practice, handling client enquiries, appointments and records with a focus on a warm, professional client experience.

The position is full-time, averaging 40 hours per week, with a Monday–Friday pattern and 1:4 weekend rotation. Shifts range from 07:30 to 20:00, and the team emphasises development and patient care.

Qualifications

• Excellent communication skills and a professional, welcoming manner.
• Experience in a customer-facing role with attention to detail.
• Ability to manage multiple tasks in a busy environment.

Responsibilities

• First point of contact for clients, delivering a welcoming, professional experience.
• Manage appointments, handle enquiries and support client communications.
• Maintain accurate patient records and keep reception and waiting area tidy.

Skills

Excellent communication

Customer-facing

Multitasking

Team collaboration

Proactive attitude

Job description

Hamilton Specialist Referrals, High Wycombe, South East

At inspiring vet care, our people are at the heart of everything we do. As the UK’s number one vet care provider, we're trusted with the care of over 2 million animals, delivering our purpose of healthier animals and happier owners.

We are seeking an organised, personable Client Care Assistant to join our team at Hamiltons Specialist Referrals on a full-time permanent basis.

Situated just outside of High Wycombe (J4, M40), Buckinghamshire, Hamilton Specialist Referrals (HSR) is a purpose-built, state of the art veterinary hospital that provides the latest in specialist treatments for cats and dogs, supported by an exceptional rehabilitation and physiotherapy facility.

The hospital is operational 24 hours a day, 365 days a year, and can offer the most advanced treatment options available for Orthopaedic, Neurology, Soft Tissue and Internal Medicine cases.

Despite working within such a large team, we pride ourselves on maintaining a friendly and supportive culture with a focus on development, clinical excellence, and gold standard patient care.

How You’ll Make a Difference

As a Receptionist, you will be the first point of contact for clients, playing a key role in delivering a welcoming, professional and compassionate experience at every interaction.

You’ll support the smooth running of the practice by managing appointments, handling enquiries, supporting client communications and working closely with clinical and non-clinical colleagues to ensure a positive client and patient journey.

Working Pattern

This is a full-time position averaging 40 hours per week. The schedule is Monday through Friday, with weekend shifts (Saturday and Sunday) on a 1:4 rotation. Shifts are varied, with a 30-minute unpaid break, working hours between 07:30 and 20:00.

Key Responsibilities

As a Client Care Assistant, you will be the first point of contact for our clients, providing them with a warm and professional welcome. You will play a vital role in ensuring the smooth operation of our practice, supporting both the veterinary team and our clients.

You will be responsible for answering incoming telephone calls, ensuring any messages that are taken are clear and concise, and passed on to the relevant person in a timely manner. You will maintain clear and accurate patient records whilst ensuring the reception and waiting area is kept clean and tidy.

You Might Be a Great Fit If...

You are a friendly, organised and customer-focused individual who enjoys working as part of a team. You’ll bring:

• Excellent communication skills and a professional, welcoming manner


• Experience in a customer-facing role, with a strong focus on service and attention to detail


• The ability to manage multiple tasks effectively in a busy environment


• A collaborative approach and willingness to support colleagues


• A proactive attitude, with openness to feedback and learning

How We’ll Support You

At inspiring vet care, we’re committed to supporting your development and wellbeing from the very start of your career. When you join us, you’ll benefit from:

• A key client-facing role within a supportive and collaborative practice team


• Clear career pathways with progression opportunities within client care and practice leadership roles


• Ongoing learning and development supported by experienced colleagues and practice teams


• A values-led culture focused on care, community and continuous improvement

What We Offer Our Team

• 6.6 weeks' annual leave plus your birthday off


• Increasing holiday allowance based on length of service


• Enhanced family-friendly policies, including maternity, paternity, adoption, shared parental and surrogacy pay


• Employee wellbeing initiatives including Healthcare Cash Plan and Cycle to Work salary sacrifice schemes, subject to eligibility criteria


• Learning and development opportunities via the inspiring vet care Academy


• Discounted veterinary care


• Voluntary benefits including Green Cars salary sacrifice scheme and access to discounts and cashback with hundreds of participating retailers

We’re committed to supporting our people through career development opportunities, wellbeing initiatives and access to world-class learning resources.

Whether you’re just starting out or looking to take the next step in your career, inspiring vet care offers the support, opportunity and community to help you grow.

Hamilton Specialist Referrals

Cressex Business Park, Unit 1 & 5 Halifax Road, High Wycombe, HP12 3SD, United Kingdom