Clerical Officer

The Rotherham NHS Foundation Trust; Rotherham; On-site; GBP 24,000 - 27,000; Part time

Job summary

A local healthcare trust in Rotherham seeks a reliable Minute Taker / Clerical Worker to assist the Anaesthetics and Theatres CSU. Responsibilities include attending meetings, producing accurate minutes, and providing clerical support. Candidates should possess strong communication and organisational skills, proficiency in Microsoft Office, and ideally experience in a healthcare environment. This position offers an annual salary of £24,937 to £26,598, requiring 21 hours of flexible work from Monday to Friday.

Qualifications

• Good knowledge of Microsoft Office packages.
• Understanding of the Data Protection Act 1998 and 2018.
• Experience of transcribing and minute taking.
• Experience of working in a healthcare environment.

Responsibilities

• Attend meetings and produce accurate minutes.
• Prepare agendas and circulate meeting papers.
• Maintain organised filing systems.
• Provide general administrative support.

Skills

Excellent listening skills

Note-taking

Written communication

Attention to detail

Organisation

Time-management

Proficiency in Microsoft Office

Education

Basic numeracy & literacy (Maths and English) qualifications GCSE

Vocational Level 3 in a relevant subject

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

This is an interesting and exciting opportunity to work with the heart of the NHS in our fast moving Surgical division. We are seeking a reliable and detail-oriented Minute Taker / Clerical Worker to provide high-quality administrative support to our Anaesthetics and Theatres CSU.

The successful candidate will be responsible for attending meetings, producing accurate minutes, and carrying out a range of clerical duties to ensure the smooth running of our Anaesthetics and Theatres CSU.

The role is to cover 21 hours over Monday to Friday, this role will be required to work flexible to cover the days of when meetings take place.

Main duties of the job

The main duties of this role will be to attend meetings (in person or virtually) and produce clear, concise, and accurate minutes.

• Prepare agendas, circulate meeting papers, and follow up on action points.
• Maintain organised filing systems, both digital and paper-based.
• Provide general administrative support including data entry, photocopying, scanning, and handling correspondence.
• Assist with scheduling meetings and managing calendars.
• Ensure confidentiality and professionalism at all times.
• The post holder will need to have excellent listening, note-taking, and written communication skills.
• Strong attention to detail and accuracy.
• Good organisational and time-management abilities.
• Proficiency in Microsoft Office (Word, Outlook, Excel).
• Experience in administrative or clerical work is desirable.
• Ability to work independently and meet deadlines.

What we can offer the candidate is a supportive team environment, with opportunities for development and flexible working in line with the service needs.

Interviews to take place Friday 9th January 2026

About us

The RotherhamNHS Foundation Trust (TRFT) is a combined acute and community Trust serving ourlocal population of around 270,000 people. Our vision is to always act theright way and be proud to provide exceptional healthcare to the communities ofRotherham

As a Trust weare on a journey to excellence and our people and culture are at the heartofeverything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagementoverall

But don't justtake our word for it each year hundreds of colleagues receive nominations forour Excellence and Proud awards, showcasing our brilliant people andrecognising their achievements. Our people make a difference to the lives ofpatients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improveour services by upholding the Trusts values of Ambitious, Caring and Together.If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Job responsibilities

Please see the attached job description and person specification for full details of the role and responsibilities.

Person Specification

Knowledge

• Good knowledge of Microsoft Office packages e.g. Word, Excel, Access
• Understanding of the Data Protection Act 1998 and 2018

Experience

• Experience of transcribing and minute taking
• Experience of working in a healthcare environment.

Qualifications

• Basic numeracy & literacy (Maths and English) qualifications GCSE
• Educated to Vocational Level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£24,937 to £26,598 a yearPer annum, pro rata