Clerical Assistant - MOR11115

Moray Council; Elgin; On-site; GBP 26,000; Part time

Job summary

A local council authority is looking for a part-time Reception and Clerical Support Officer. Responsibilities include providing reception services, handling general clerical tasks, and supporting effective communication within the school. The ideal candidate should have strong interpersonal skills, clerical experience, and proficiency in Microsoft Office. This position offers a starting salary of £25,994.15 pro rata for 11.25 hours weekly during term time.

Qualifications

• Experience in a busy office environment.
• Significant clerical and administration experience.
• Ability to record information accurately.

Responsibilities

• Provide reception service to the public and visitors.
• Perform general clerical duties.
• Typing and word processing tasks.

Skills

Effective communication skills

Customer care skills

Organisational skills

Ability to use Microsoft Office

Flexibility in approach

Ability to work in a team

Self-confidence

Education

4 SQA standard grades or equivalent

Advanced keyboard qualification (RSA II)

Tools

Microsoft Office

Excel

Access

Phoenix

Publisher

Job description

Job Description

To provide an efficient and effective reception and clerical support service within the school.

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

This post is considered to be a Regulated Role' under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Closing Date: - 27th October 2025
Starting Salary: £25,994.15 (pro rata)
£13.79 per hour
11.25 hours per week - term time only

For further information contact: the Business Support Officer, Elgin Academy, telephone [phone], email [e-mail]