Clerical Assistant Level 2 - Westwood College

We Manage Jobs(WMJobs); Leek; On-site; GBP 22,000; Full time

Job summary

An educational institution is seeking a dedicated Clerical Assistant Level 2 to join their administration team. The role requires strong organizational skills to manage a changing workload and provide vital clerical support. Responsibilities include maintaining records, managing email correspondence, and providing administrative assistance. This full-time position offers a competitive salary and the opportunity to work within a supportive environment focused on improving educational outcomes for young people.

Qualifications

• Enthusiastic, reliable and dedicated candidate wanted.
• Ability to prioritise and manage a frequently changing workload.
• Develop good working relationships with the Administration team.

Responsibilities

• Provide routine clerical/administrative support.
• Assist with managing the school’s email inbox.
• Maintain manual and computerised records.
• Produce lists/information/data as required.
• Organise and distribute incoming and outgoing post.

Skills

Organisational skills

Ability to manage changing workload

Communication skills

Basic first aid

Tools

Word

Excel

Databases

Job description

An opportunity has arisen to join our administration team, based at Westwood College.

Vacancy - Clerical Assistant Level 2

Salary: Grade 3, SCP 4, £13.05 per hour, FTE Annual Salary £25,185
Actual Salary: £21,870
Hours: 37 hours per week
Contract type: Full Time, Permanent, Term time plus six inset days.
Reporting to: Office Manager

At Talentum Learning Trust, we pride ourselves on collaboration and continuous improvement. Our schools work closely together, sharing expertise and innovative practices to deliver high-quality, inclusive education that prepares pupils for a successful future. Join us and become part of a supportive team passionate about making a positive impact in the lives of young people.

We are seeking to appoint an enthusiastic, reliable and dedicated Clerical Assistant to join our school. The successful candidate will require the ability to prioritise and manage a frequently changing workload, possess good organisational skills, develop good working relationships with the Administration team, and will be a responsible and reliable individual.

Key responsibilities

• Provide routine clerical/administrative support e.g. photocopying, filing, emailing, completing routine forms, responding to routine correspondence.
• Assist with managing the school’s email inbox.
• Maintain manual and computerised records/management information systems.
• Produce lists/information/data as required, e.g. pupil data.
• Undertake more complex typing, word-processing and other IT based tasks.
• Produce, collate, and distribute agendas, reports, and documentation for meetings.
• Take notes at meetings, including meetings of the Governing Body.
• Produce minutes of the meetings, including meetings of the Governing Body.
• Organise and distribute incoming and outgoing post.
• Undertake routine administrative procedures e.g. transport arrangements, catering arrangements, interview arrangements.
• Maintain and collate pupil reports.
• Undertake routine administration of school lettings and other uses of school premises.
• Operate relevant equipment/computer applications (e.g. Word, Excel, databases, spreadsheets, Internet).
• Maintain stock and supplies, cataloguing and distributing as required.
• Provide general advice and guidance to staff, pupils, and others.
• Undertake routine financial administration e.g. processing orders, receipt, recording and banking of monies due to the school.
• Basic first aid.

The Trust is an equal opportunities employer committed to safeguarding and promoting the welfare of children and these positions are subject to an Enhanced Disclosure check under the Rehabilitation of Offenders Act 1974.

As part of the shortlisting process, the school will undertake an online search as part of our due diligence which may help identify any incidents or issues that have happened, and are publicly available online, which the school or college might want to explore with the applicant at interview.

Applicants are required to submit a completed application form for the attention of Samantha Ball, School Support Manager, [e-mail]

Interested candidates are welcome to visit the school, please contact Samantha Ball 01538 370930 Ext 2093