Civil Engineering Admin Assistant - Field-Ready & Growth

SEAOIL Philippines, Inc.; United Kingdom; On-site; GBP 22,000 - 32,000; Full time

Job summary

SEAOIL Philippines, Inc. is seeking an Engineering and Admin Assistant (Civil) to provide critical administrative, coordination, and operational support to the engineering management team.

You will help ensure effective communication between contractors and engineering managers and maintain organized records across multiple terminals. The role involves gathering notes, tracking action items, assisting with billing, and supporting pre-bid and construction activities, including site visits and

Qualifications

• Fresh graduates welcome to apply.
• Willing to do fieldwork as needed.

Responsibilities

• Coordinate and schedule meetings with contractors and engineering managers to facilitate communication and milestones.
• Assist with contractor billing and invoicing processes, ensuring accuracy and timely submission.
• Document notes during meetings and track follow-up actions for accountability.
• Manage and prioritize requests from various terminals to address operational needs.
• Monitor ongoing project requirements to support project execution.
• Maintain communication with engineering teams across terminals to address issues.
• Oversee organization and maintenance of engineering records and documentation.
• Provide logistical support for pre-bid and pre-construction meetings and activities.
• Conduct site visits and inspections to verify adherence to standards.
• Track action items from meetings and inspections for timely completion.

Skills

Fresh graduate

Job description

SEAOIL Philippines, Inc. is seeking an Engineering and Admin Assistant (Civil) to provide critical administrative, coordination, and operational support to the engineering management team.

You will help ensure effective communication between contractors and engineering managers and maintain organized records across multiple terminals. The role involves gathering notes, tracking action items, assisting with billing, and supporting pre-bid and construction activities, including site visits and