CIF Administrator

Seetec; Hounslow; Remote; GBP 33,000 - 37,000; Part time

Job summary

A community-focused organisation is seeking a CIF Administrator to oversee the Community Investment Fund's administration. This remote role involves coordinating applications, ensuring compliance, and engaging with partners to support local initiatives. The successful candidate will have strong organisational skills, excellent communication abilities, and experience in grant/fund administration. Competitive salary of £33,300 – £37,000 pro rata per annum with various benefits offered.

Benefits

25 days annual leave + Bank Holidays + Birthday Day off

2 Volunteer Days

Company Pension Scheme

Health Insurance Allowance

Annual Pay Review

Enhanced Maternity/Adoption and Paternity Pay

Discounts through BenefitHub

Qualifications

• Proven experience in administrative roles, ideally within community development, funding, or employability programmes.
• Exceptional communication and interpersonal skills.
• Attention to detail and strong organisational skills.

Responsibilities

• Coordinate the end‑to‑end administration of the Community Investment Fund, including application tracking and documentation.
• Serve as the first point of contact for CIF partners, providing guidance and support.
• Monitor compliance with funding criteria and flag any issues.

Skills

Organisational skills

Interpersonal communication

IT literacy

Project management

Ability to manage multiple tasks

Education

Experience in administrative roles

Tools

Microsoft Office 365

CRM systems

Project management platforms

Job description

Are you a highly organised and proactive administrator with a passion for community impact? We’re looking for a CIF Administrator to support the delivery and management of our Community Investment Fund. This fund empowers local initiatives that boost employment opportunities, skills development, and community resilience.

As the operational backbone of the fund, you’ll ensure smooth administration, accurate record‑keeping, and effective communication with both internal teams and external partners.

You’ll be responsible for coordinating the end‑to‑end administration of the Community Investment Fund, ensuring efficient tracking of applications, maintaining accurate documentation, and supporting timely reporting. You’ll liaise with internal teams and external stakeholders to ensure alignment with programme objectives, assist in the preparation of reports and communications, monitor compliance with funding criteria, and proactively flag any issues or risks. Additionally, you’ll contribute to the ongoing improvement of administrative systems and processes to enhance overall efficiency and impact.

We’re seeking a detail‑oriented and motivated individual with proven experience in administrative roles, ideally within community development, funding, or employability programmes. Our ideal candidate will demonstrate excellent organisational skills, strong attention to detail, and the ability to manage multiple priorities independently. Exceptional communication and interpersonal skills are essential, along with confidence in using digital tools, and project management platforms. A collaborative mindset and a genuine commitment to creating positive social impact are key to succeeding in this role.

Help us empower local initiatives that change lives.

In return for your dedication, knowledge, and commitment, we’re offering a competitive salary of £33,300 – £37,000 pro rata p.a. with these great benefits:

Benefits

• 25 days annual leave + Bank Holidays + Birthday Day off (with the opportunity to buy additional days)
• 2 Volunteer Days
• Company Pension Scheme – 5% Employee, 5% Employer
• Health Insurance Allowance
• Employer‑Paid Healthcare Cash Plan, incl. 3 x salary life assurance
• Annual Pay Review
• Enhanced Maternity/Adoption and Paternity Pay Arrangements
• Free access to BenefitHub – an online portal with access to a wide range of retail discounts, Life Assurance, Cycle to Work Scheme, Tax Saver Commuter Tickets
• Refer a Friend Scheme

Interested? There’s an easy to apply route below to upload your CV!

If you need any further information, talk to our experienced Internal Recruitment Team on 01702 208282.

Seetec Group is an employee‑owned organisation and we continually pride ourselves on our sense of community, both in the incredible work we do throughout UK and Ireland, and internally with our Employee Owners. People are at the front, centre and heart of every service we provide and each decision we make.

Location

This is a remote role but you will be expected to be able to travel to Westminster / Camden / Lambeth / Royal Boroughs of Kensington & Chelsea.

Hours

18.5 hours a week.

Closing Date

20 November 2025

Key Responsibilities

• Coordinate the end‑to‑end administration of the Community Investment Fund, including application tracking, documentation, and reporting.
• Serve as the first point of contact for CIF partners, providing guidance and support throughout the process.
• Maintain accurate records of fund disbursements, project milestones, and impact metrics.
• Schedule and support meetings, panels, and review boards related to funding.
• Liaise with internal teams and external partners to ensure alignment with programme goals.
• Assist in preparing reports, presentations, and communications for stakeholders.
• Monitor compliance with funding criteria and flag any issues or risks.
• Contribute to continuous improvement of administrative systems and processes.
• Proven experience in administrative roles, ideally within community development, funding, or employability programmes.
• Excellent organisational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Confidence using digital tools (e.g. Microsoft Office, CRM systems, project management platforms).
• Ability to manage multiple tasks and deadlines independently.
• A collaborative mindset and commitment to social impact.
• Is prepared to work flexibly to meet the needs of the role, including any necessary travel and overnight stays.
• To undertake any other duties, as required, appropriate to the post.

Skills and Experience

• Essential
  • Experience supporting grant or fund administration.
  • Familiarity with impact measurement or social value reporting.
  • Understanding of employability challenges and community engagement.
  • Fully IT literate in using a range of Microsoft Office programmes to include 365 products and modern digital technologies, i.e. Microsoft Teams.
  • Experience of working in a target‑driven environment.
  • Experience of delivering services to meet contractual and quality standards.
• Desirable
  • Knowledge of the employability industry and/or Knowledge of the recruitment industry.
  • Understanding of Supported employment Opportunities and associated frameworks (IPS/SEQF).
  • Experience of working with people in ‘advice & guidance’ environments.