Charity Finance Administrator

NHS; East Midlands; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare charity organization in East Midlands is seeking a Charity Finance Administrator to join their team. This role involves managing income and expenditure transactions, supporting Fund Managers, and ensuring compliance with financial processes. The ideal candidate should have experience in financial transaction processes and advanced IT skills, particularly with financial ledger systems. AAT qualifications are preferred but not required. The position offers development opportunities and various staff benefits.

Benefits

Development opportunities

Employee assistance programme

Discounted gym membership

Onsite fitness classes

Qualifications

• General relevant financial experience required.
• Experience in maintaining cash books and bank reconciliations.
• Advanced IT literacy, especially in financial systems and Excel.

Responsibilities

• Process income and expenditure transactions for charitable funds.
• Monitor finance applications from Fund Managers.
• Upload purchase orders to the general ledger system.

Skills

Financial transaction processes

IT literacy

Communication skills

Education

Association of Accounting Technicians qualifications (AAT)

Job description

Charity Finance Administrator

Closing date is 07 December 2025

Derby & Burton Hospitals Charity exist to support our hospitals help make our patients' and colleagues' lives better. The amazing donations and legacies enable the charity to help provide the extras that cannot be provided from NHS funding but make a huge difference to our patients and staff. This post is part of the Team supporting the Charity to realise this aim.

Derby & Burton Hospitals Charity is in an exciting phase where it is moving from Corporate Trustee status to independent status and is looking to expand its Team to support this growth.

The post holder is required to work as part of the Derby & Burton Hospitals Charity Finance Team reporting to the Charity Financial Services Manager. This will involve the processing of income and expenditure transactions, applications for the use of charitable funds, bank reconciliations and general budgeting tasks as directed.

These will be undertaken via the use of the financial ledger system and the Charity client relationship management system. This post is also required to work to support and train the junior members of the team in the processes and procedures.

Main duties of the job

This role is required to monitor the processing of finance applications from Fund Managers for the use of Charitable Funds.

Liaise with Fund Managers and staff across the Trust both clinical and non-clinical with regard to queries on applications for the use of Charitable Funds.

Ensure that the purchase orders are uploaded to the general ledger system and ensure that all charitable fund orders via Procurement are correctly coded.

Process payments through the charity bank accounts and undertake reconciliations of the cash books and cash flow.

Process income and expenditure transactions, uploading journals and budgets as and when required as directed by the Charity Financial Services Manager.

Review existing processes and procedures for the Charitable Funds systems, changing where appropriate to ensure the needs of the users are met in the most efficient way and incorporating 'Best Practice' and other regulatory changes.

You must demonstrate good communication and inter-personal skills and be able to deal with queries over the telephone and face to face.

Provide support to the Assistant Charity Accountant as directed and in particular in gathering the data for the financial year end for the external auditors.

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship. Impacts of the changes to the UK immigration policy | NHS Employers.

Person Specification

Education, Training & Qualifications

• Demonstrate general relevant financial experience.
• Studying for Association of Accounting Technicians qualifications (AAT).

Experience & Knowledge

• Experience of financial transaction processes such as maintaining cash books and undertaking bank reconciliations, reconciling and using financial general ledger systems, uploading and monitoring budgets.

Skills & Ability

• Advance level of IT literacy with experience in using a range of IT applications including financial ledger system, Excel and Word.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust