Change Project Coordinator

Ingenium Search; Shrewsbury; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading recruitment firm is seeking an experienced Change Project Coordinator to support essential coordination and administrative tasks for their change project. This vital role requires proven experience in project administration, strong organisational skills, and excellent written communication. Key responsibilities include maintaining project documentation, supporting consultation processes, managing redeployment efforts, and ensuring timely communication. Proficiency in Excel, SharePoint, and Microsoft Teams is essential. Join a proactive team that drives successful organisational change in Shrewsbury.

Qualifications

• Proven experience in coordination or project administration, preferably in HR/OD.
• Strong organisational and time-management skills with the ability to juggle multiple priorities.
• Excellent written communication abilities.
• Proactive approach to managing deadlines and following up on actions.

Responsibilities

• Maintain project trackers, logs, and records.
• Prepare and distribute consultation packs and documents.
• Maintain redeployment registers and EOI submissions.
• Chase outstanding actions and ensure deadlines are met.
• Coordinate internal communications and provide support for employee queries.

Skills

Coordination or project administration experience

Organisational skills

Time-management skills

Excellent written communication

Technical proficiency in Excel

Technical proficiency in SharePoint

Technical proficiency in Microsoft Teams

Job description

Join our team and play a vital role in delivering successful organisational change

We're looking for an experienced and highly organised Change Project Coordinator to provide essential coordination and administrative support to our change project. This is a critical role at the heart of our transformation, ensuring seamless project delivery through excellent data management, communication, and process coordination.

What You’ll Be Doing

Data & Document Management

• Maintain accurate project trackers, logs, and records covering roles, matching, consultation activity, and redeployment
• Ensure all documentation is up-to-date, version‑controlled, and securely stored
• Support quality assurance processes and elevate any discrepancies

Consultation Administration

• Prepare and distribute consultation packs, letters, updates, and outcome documents
• Ensure all consultation milestones and communications are delivered on time
• Maintain comprehensive audit logs of queries, responses, and decisions

Redeployment & Expression of Interest Management

• Maintain redeployment registers and EOI submissions with accuracy
• Provide timely information to leaders and HR colleagues
• Track progress and follow up with managers to keep things moving

Workflow & Action Tracking

• Chase outstanding actions and ensure deadlines are met
• Provide administrative support for meetings, including notes and outputs

Communications & Stakeholder Support

• Coordinate internal communications (emails, FAQs, updates) aligned with project messaging
• Provide first‑line support for employee queries
• Ensure timely and accurate communication to the right audiences

What We’re Looking For

• Proven experience in coordination or project administration (HR/OD setting preferred)
• Strong organisational and time‑management skills with the ability to juggle multiple priorities
• Excellent written communication abilities
• Proactive approach to managing deadlines and following up on actions
• Technical proficiency in Excel, SharePoint, and Microsoft Teams