CFO Portfolio Secretariat Manager

Police Scotland; Glasgow; On-site; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Full-time or part-time shift patterns

28 days annual leave and 6 public/b

Local government pension scheme

Ongoing training

Career progression

Wellbeing support

Discounts through rewards network

Job summary

Police Scotland is seeking a proactive and highly organised CFO Portfolio Secretariat Manager to support governance, planning and secretariat arrangements across the Chief Financial Officer Portfolio. You will ensure timely, high-quality input to internal and external committees and boards, coordinating actions and forward planning across the Portfolio.

The role offers flexible full-time or part-time shift patterns, competitive salary, 28 days annual leave plus 6 public holidays, and the Local

Qualifications

• Experience designing and managing committee secretariat processes.
• Ability to coordinate across CFO Portfolio and support senior governance activities.
• Proven track record in maintaining high-quality board/committee papers and action tracking.
• Line management of a Secretariat team and support to governance meetings.

Responsibilities

• Design, develop and manage effective committee secretariat processes across CFO Portfolio service areas.
• Oversee systems that support appropriate membership of working groups and committees, ensuring actions are managed and communicated effectively.
• Prepare, collate and quality assure board and committee papers, including covering papers where required.
• Coordinate actions from internal and external meetings, ensuring they are directed appropriately and responded to within agreed timescales.
• Lead wider CFO Portfolio support, including FOI coordination, internal communications, intranet updates and project support.
• Manage the CFO Portfolio Support mailbox, ensuring requests are prioritised, progressed and escalated where appropriate.
• Line manage and support the team delivering secretariat support to divisional and portfolio governance meetings.

Skills

Governance

Secretariat

FOI coordination

Stakeholder management

Job description

Police Scotland is seeking a proactive and highly organised CFO Portfolio Secretariat Manager to play a key role in supporting effective governance, planning and secretariat arrangements across the Chief Financial Officer Portfolio. This is a varied and influential role, working across the CFO portfolio. You will ensure timely, high-quality input to internal and external committees and boards, coordinating actions and supporting proactive forward planning across the Portfolio.

Key Responsibilities:

• Design, develop and manage effective committee secretariat processes across CFO Portfolio service areas.
• Oversee systems that support appropriate membership of working groups and committees, ensuring actions are managed and communicated effectively.
• Prepare, collate and quality assure board and committee papers, including covering papers where required.
• Coordinate actions from internal and external meetings, ensuring they are directed appropriately and responded to within agreed timescales.
• Lead wider CFO Portfolio support, including FOI coordination, internal communications, intranet updates and project support.
• Manage the CFO Portfolio Support mailbox, ensuring requests are prioritised, progressed and escalated where appropriate.
• Line manage and support the team delivering secretariat support to divisional and portfolio governance meetings.
• Competitive salary with annual increments
• Full-time or part-time shift patterns
• 28 days annual leave and 6 public holidays (increases with service)
• Local government pension scheme for long-term security
• Ongoing training to develop your skills
• Opportunities for career progression and professional growth
• Comprehensive wellbeing support and dynamic work environment
• Exclusive discounts and savings through our rewards and benefits network

Every role in Police Scotland plays a part in Keeping People Safe.

This is an opportunity to join a national organisation serving communities across Scotland, where integrity, fairness and respect are at the heart of everything we do.

Police Scotland serves over 5 million people across Scotland’s cities, towns, rural and island communities.

Our 2030 vision is for safer communities, less crime, supported victims and a thriving workforce. We are committed to equality, human rights and building a workforce that reflects the communities we serve.

You should have been resident in the UK for a minimum of five years immediately prior to application for this role