Certification Support Coordinator

Socotec; East Kilbride; Hybrid; GBP 28,000 - 32,000; Full time

Job summary

SOCOTEC UK is seeking a proactive Certification Support Coordinator to join our certification team. You will coordinate certification projects, support clients and colleagues, and maintain accurate records across CRM and documentation systems.

The role emphasizes strong organisational skills, meticulous attention to detail, and the ability to communicate clearly with manufacturers and industry professionals throughout the certification process.

Qualifications

• Excellent organisational and time management skills with the ability to prioritise multiple projects and deadlines.
• Excellent written and verbal communication skills with a confident, professional telephone manner and strong customer service focus.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and SharePoint).
• Experience using CRM systems, with the ability to maintain accurate client, sales and project records.
• Excellent attention to detail, particularly when managing controlled documentation, certificates, sampling reports and certification labels.

Responsibilities

• Support external sales activity, including proactive contact with existing and prospective clients, follow-up of opportunities and accurate recording of activity within the company CRM system.
• Provide general administrative support to the Certification Department, helping to ensure the efficient day-to-day management of certification activities.
• Order certification labels and coordinate their accurate and timely dispatch to clients, maintaining appropriate records of orders and distribution.
• Set up certification project folders and ensure all relevant project documentation is in place, complete and correctly filed.
• Assist with the arrangement of travel and accommodation for Certification Officers undertaking sampling visits and audits.
• Coordinate internal communications between the Certification Team and other departments in relation to sampling reports and associated project requirements.
• Assist with general departmental administration including filing, archiving, CRM updates and database maintenance.
• Coordinate client visits by booking meeting rooms, arranging visitor access and ordering refreshments and lunches where required.
• Issue signed final sampling reports and certification certificates to clients, ensuring all associated documentation has been completed and correctly archived.
• Maintain accurate client and project information within company management systems, including the CRM and other departmental software.
• Contribute to continuous improvement initiatives aimed at enhancing departmental efficiency, client experience and commercial effectiveness.
• Undertake any other duties appropriate to the role.

Skills

Communication skills

Organisational skills

Time management

CRM systems

Microsoft Office

Attention to detail

Team collaboration

Tools

CRM software

SharePoint

Job description

• Compensation: GBP 28,000 - GBP 32,000 - yearly

Company Description

Why work for UKTC?

United Kingdom Testing and Certification (UKTC) offers the opportunity to build a career within a growing organisation that plays an important role in helping make buildings safer and ensuring products meet the required standards.

As a Certification Support Coordinator, you will be at the heart of our certification team, supporting clients and colleagues with the day-to-day coordination and administration of certification projects. You will work directly with manufacturers and industry professionals, gaining first-hand experience of how products are tested, assessed and certified for use within the built environment.

The role is varied and provides an excellent opportunity to develop both professionally and technically. You will gain experience in customer service, project coordination, certification processes and industry regulations, while working alongside experienced technical and certification professionals.

You do not need to arrive with extensive technical knowledge. We are looking for someone who is organised, confident communicating with people and keen to learn. UKTC will provide the training and support needed to develop your knowledge and build a long-term career within testing and certification.

Job Description

As a Certification Support Coordinator at United Kingdom Testing & Certification (UKTC), you will provide comprehensive administrative, client and sales support to the Certification Department. You will play a key role in supporting the day-to-day delivery of certification projects by maintaining accurate project records, coordinating documentation and certification labels, assisting with sampling and audit arrangements, and providing proactive support to existing and prospective clients. The role will also support external sales activity through client engagement and effective use of the company CRM system, helping the department deliver an efficient, professional and responsive service.

Key Responsibilities:

• Support external sales activity, including proactive contact with existing and prospective clients, follow-up of opportunities and accurate recording of activity within the company CRM system.
• Provide general administrative support to the Certification Department, helping to ensure the efficient day-to-day management of certification activities.
• Order certification labels and coordinate their accurate and timely dispatch to clients, maintaining appropriate records of orders and distribution.
• Set up certification project folders and ensure all relevant project documentation is in place, complete and correctly filed.
• Assist with the arrangement of travel and accommodation for Certification Officers undertaking sampling visits and audits.
• Coordinate internal communications between the Certification Team and other departments in relation to sampling reports and associated project requirements.
• Assist with general departmental administration including filing, archiving, CRM updates and database maintenance.
• Coordinate client visits by booking meeting rooms, arranging visitor access and ordering refreshments and lunches where required.
• Issue signed final sampling reports and certification certificates to clients, ensuring all associated documentation has been completed and correctly archived.
• Maintain accurate client and project information within company management systems, including the CRM and other departmental software.
• Contribute to continuous improvement initiatives aimed at enhancing departmental efficiency, client experience and commercial effectiveness.
• Undertake any other duties appropriate to the role.

Qualifications

• Excellent organisational and time management skills with the ability to prioritise multiple projects and deadlines.
• Excellent written and verbal communication skills with a confident, professional telephone manner and strong customer service focus.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint and SharePoint).
• Experience using CRM systems, with the ability to maintain accurate client, sales and project records.
• Excellent attention to detail, particularly when managing controlled documentation, certificates, sampling reports and certification labels.
• Ability to work independently whilst contributing effectively within a multidisciplinary team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Good IT skills with the ability to learn and use business management and certification software.
• Awareness of Health & Safety requirements within an office and laboratory environment.
• Experience working within a certification, testing, engineering, construction or compliance environment.
• Experience in telesales, outbound client engagement, lead generation or sales support.
• Familiarity with CRM, document management and controlled certification systems.

Essential personal attributes:

• Calm and professional under pressure.
• Highly organised with excellent planning and coordination skills.
• Confident and professional when communicating with clients by telephone, email and in person.
• Commercially aware, with the confidence to proactively engage clients and support sales activity.
• High personal accountability and a strong sense of ownership.
• Proactive, self-motivated and able to identify priorities without close supervision.
• Detail conscious with a high awareness of the importance of accuracy and document control.
• Demonstrates commitment to impartiality, integrity and ethical conduct.

Additional Information

Why SOCOTEC?

Join a thriving community of over 2,000 industry professionals who are passionate about making a real difference. At SOCOTEC UK, we're not just delivering services - we're shaping the future of testing, inspection, and certification across the nation.

What sets us apart? Our people. We've built our reputation on attracting exceptional talent like you and empowering them to deliver excellence at every turn. Our comprehensive range of TIC services means you'll have the opportunity to work on diverse, challenging projects that truly matter.

In this role, you won't just be another employee - you'll be a key player in our continued success story. Your expertise will directly contribute to our mission of building a safer, more sustainable world, while you grow your career alongside some of the industry's finest professionals.

Build a traditional career path or explore opportunities across multiple disciplines - all within SOCOTEC. Your choice, your direction.

Work Your Way

Local, national, or global projects. Office-based, remote, or hybrid. We offer the flexibility that empowers you to perform at your best.

Committed to Your Growth

From day one, you'll have access to comprehensive training, mentorship, and development programs. We support every step of your professional journey. #YouGrowWeGrow

Building a safer and more sustainable world is the core mission we set out to achieve at SOCOTEC, it is at the heart of everything that we do. We are committed to acting as a key player in society, investing in innovative solutions to ensure social and environmental concerns are at the forefront of all of our business operations.