Casual Buyers Admin Assistant

Arsenal; City Of London; On-site; GBP 40,000 - 60,000; Part time

Job summary

A renowned sports club in London is seeking a Buyers Admin Assistant to support its Retail department. The role involves managing product creation, supplier relationships, and assisting store operations. Candidates should have significant retail administration experience and strong skills in collaboration, detail orientation, and project management. This is an exciting opportunity to contribute to a dynamic team dedicated to community and success.

Qualifications

• Proven experience in a similar retail environment.
• Dedicated team player with a positive attitude.
• Excellent attention to detail and analytical thinking.
• Strong project management skills and problem-solving ability.
• Technical administration knowledge, confident in Excel and PowerPoint.

Responsibilities

• Lead planning systems to support stock planning tasks.
• Liaise with suppliers for sample deliveries.
• Manage internal stock requests efficiently.
• Drive communication with suppliers for product updates.
• Assist store team with product and stock queries.
• Collaborate with colleagues for cross-departmental projects.

Skills

Retail administration experience

Team collaboration

Attention to detail

Project management skills

Excel and PowerPoint proficiency

Job description

The Role

We are looking for a Buyers Admin Assistant on a casual basisto support our Retail department in this multi-faceted role.

You’ll ensure that all product creation and supplier management processes run seamlessly, supporting our retail growth.

Who we are

We are one of the most famous clubs in world football, with a rich heritage and history of success – read more about our history, here.

Beyond that, we are passionate about our local community and, behind the scenes, we have a wide variety of opportunities and career paths for all. We have a very defined purpose: to act for a winning team, culture and community. We achieve this by ensuring we are courageous in the pursuit of progress, we champion our community and each other, and that we do the right thing (even when no one is looking).

Discover why ‘Our Gunners’ are proud to be part of our team - view their stories here.

Your day-to-day

• Champion administration - you will proudly lead on our planning systems to support a range of stock planning tasks, including product set up and financial administration
• Coordinate sample supplies - you’ll attentively liaise with our suppliers, supporting all angles of administration including sample deliveries, rooms and photoshoots
• Oversee stock requests - you will efficiently manage all internal stock requests by monitoring our inbox and liaising with warehouse and internal contacts
• Build and maintainsupplier relationships - you'll diligently drive communication with suppliers to provide updates to the team on product deliveries, tracking and launches
• Support the Store Management team - you will enthusiastically assist our store team with product and stock queries as well as supporting stock take planning
• Collaborate with colleagues across our club - you’ll actively liaise with other teams when required for any cross-departmental projects as well as analysing competitor pricing for the buying and merchandising team

What we are looking for

• Proven experience in a similar retail environment - you have substantial administration experience in a retail department or similar area
• Dedicated team player - you possess a positive, can-do attitude with the ability to collaborate, communicate and delegate to our internal and external stakeholders
• Excellent attention to detail - you are an analytical thinker with an eye for detail and the ability to efficiently problem solve and multi-task
• Strong project management skills - you are a natural problem solver with the ability to see things through to completion in a fast learning, challenging environment
• Technical administration knowledge - you're a confident user of Excel and Powerpoint

Arsenal for Everyone

Arsenal for Everyone is our commitment to promoting and embracing equality, diversity and inclusion, so that everyone connected to the club feels like they belong to the same Arsenal family. We believe that diversity of background, skills and experience drives our success on and off the pitch.

Disability Confident Leader

We are a Disability Confident Leader. We actively welcome and encourage applications from people with disabilities and long-term health conditions. If you need disability-related adjustments to the recruitment process, please indicate this in the application.

If you are likely to meet the definition of being a ‘disabled person’ according to the Equality Act 2010, you may be eligible to apply for an interview via the Disability Confident Scheme - please indicate this in your application form below. The information you share with us about your health or disability will not be used in recruitment decisions.

Our Commitment to Safeguarding

We are committed to ensuring that our environments for children, young people and adults at risk remain safe and inclusive. We therefore require successful candidates to complete a DBS check and other essential background checks prior to starting their employment. Depending on the responsibilities of the role, a DBS will be either a basic, standard, or enhanced check.

Application Closing Date - Monday 1st December 2025

Please note: we reserve the right to close the position early if application volumes are particularly high. We encourage you to get your application in sooner rather than later.

Updates on the status of your application will be sent via email, please routinely check your spam and junk folders, as occasionally emails sent via the Teamtailor platform will find themselves there.

Good luck!