Buying Administration Assistant

LuxExperience; Greater London; Hybrid; GBP 19,000 - 26,000; Full time

Benefits offered by this job

Pension contributions

Staff discounts on theme parks and cin

Exclusive staff sales

Private healthcare

Job summary

LuxExperience is seeking a talented and highly organised Buying Administration Assistant to join our Buying team in London. This entry-level role focuses on supporting the smooth running of the department with strong administrative skills, accurate PO management in Fulcrum, and close collaboration with Buyers and supplier partners. Location: Westfield, Shepherds Bush, London.

Hours: 37.5 per week (4 days in office, 1 from home). Reporting into: Buyer.

Qualifications

• Previous commercial experience gained within a fast-paced fashion retail buying or merchandising environment.

Responsibilities

• Manage and maintain accurate purchase orders within Fulcrum, including order confirmations, cost prices, style codes, shipping windows, uplifts and other key details.
• Support the onboarding of new suppliers, ensuring all paperwork is completed and suppliers are correctly set up across internal systems and Accounts Payable.
• Maintain accurate records of payment terms, shipping details and supplier information.
• Raise re-orders as requested by the department and support ongoing stock management.
• Complete site checks, request product merges and create new PIDs where required.
• Manage all pre-upload checks, resolving issues ahead of go-live, including pre-shoot preparation and product readiness.
• Collect, check and upload seasonal RRPs, ensuring pricing accuracy and appropriate margins are maintained.
• Prepare vendor packs ahead of buying trips, including sell-through reports, vendor pack reports, range plans and relevant supporting files.
• Act as a key point of contact for queries across Buying, Accounts Payable, Customer Care, Editorial, Product Editorial, Samples and Studio teams.
• Provide wider administrative support to the Buying team, ensuring smooth day-to-day operations.

Skills

MS Office

Excel

PowerPoint

Word

Tools

Fulcrum

Job description

WHO WE ARE

MR PORTER is the men's luxury style destination. Since 2011, it has offered customers a curated assortment of fashion, fine watches, grooming and lifestyle products from the world's most coveted designers. It delivers exceptional quality with private label, Mr P., and market-leading exclusive capsule collaborations with brand partners. MR PORTER creates unique experiences for its EIPs (Extremely Important People), with first access to products, a dedicated personal shopper and invitation-only benefits. Through content across all its platforms, it provides expert styling advice, immersive storytelling, and profiles inspiring men, places and products. Consciously Crafted, its responsible product curation, supports customers to shop with a focus on conscious consumerism. MR PORTER Health In Mind, its long-standing initiative in partnership with Movember, raises awareness of men's mental and physical health. MR PORTER is part of LuxExperience, the leading digital, multi-brand luxury group.

MR PORTER is looking for a talented and highly organised Buying Administration Assistant to join our Buying team. This is an exciting opportunity for someone with strong administrative skills, a passion for luxury fashion, and an interest in the commercial side of the business. Working closely with the Buyer and wider Buying team, you will play a key role in supporting the smooth running of the department, ensuring accuracy across systems, suppliers and product processes. Some of the essentials for you to know are:

Location: Westfield, Shepherds Bush London
Hours: 37.5 hours per week (4 days in office, 1 from home)
Reporting into: Buyer

WHAT YOU WILL DO

• Manage and maintain accurate purchase orders within Fulcrum, including order confirmations, cost prices, style codes, shipping windows, uplifts and other key details.
• Support the onboarding of new suppliers, ensuring all paperwork is completed and suppliers are correctly set up across internal systems and Accounts Payable.
• Maintain accurate records of payment terms, shipping details and supplier information.
• Raise re-orders as requested by the department and support ongoing stock management.
• Complete site checks, request product merges and create new PIDs where required.
• Manage all pre-upload checks, resolving issues ahead of go-live, including pre-shoot preparation and product readiness.
• Collect, check and upload seasonal RRPs, ensuring pricing accuracy and appropriate margins are maintained.
• Prepare vendor packs ahead of buying trips, including sell-through reports, vendor pack reports, range plans and relevant supporting files.
• Act as a key point of contact for queries across Buying, Accounts Payable, Customer Care, Editorial, Product Editorial, Samples and Studio teams.
• Provide wider administrative support to the Buying team, ensuring smooth day-to-day operations.

WHO YOU ARE

• Previous commercial experience gained within a fast-paced fashion retail buying or merchandising environment, with strong administrative skills.
• Advanced MS Office skills, particularly in Excel, PowerPoint and Word.
• Strong commercial awareness with an understanding of our business, products and competitors.
• Excellent attention to detail with strong organisational skills and a commitment to accuracy.
• Ability to manage multiple priorities and work effectively to meet stringent deadlines.
• A proactive approach with a strong work ethic and the ability to multi-task.
• High level of numerical and commercial reasoning.

WHAT WE OFFER

• A pension that both you and the company contribute too.
• A portal with an array of discounts on things like theme park and cinema tickets.
• Our famous staff discount along with exclusive staff sales.
• Private healthcare.

From the moment you join the LuxExperience Group we are committed to making your journey with us inspirational and evolutionary. If you are passionate, committed and thrive in a collaborative and fast-paced environment, then

LuxExperience is an equal opportunities employer, we encourage people with a diverse range of backgrounds to apply. We recognize and celebrate the benefits that diversity brings to our workplace, our business and our customers. We welcome and will consider all applications regardless of race and nationality, religion, color, sex, pregnancy or related medical conditions, parental status, sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or any other legally protected characteristics.

If you require any reasonable adjustments to complete your application, please do not hesitate to advise us accordingly.

Experience Level: Entry levelWorkplace Type: Hybrid