Buying Admin Assistant - Womenswear

The Retail Partnership Ltd; City Of London; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A prominent retail organization in London is looking for a Buying Admin Assistant to support the Buyer with various administrative tasks. This role offers hybrid working and is perfect for those aspiring to enter the buying field. The candidate should be organized, analytical, and enthusiastic about womenswear, demonstrating strong attention to detail and teamwork. A degree in a related field is advantageous.

Qualifications

• Highly motivated with strong numerical and analytical capabilities.
• Genuine interest in fashion, particularly womenswear.
• Ability to manage multiple priorities under tight deadlines.

Responsibilities

• Providing day-to-day administrative support to the Buyer.
• Managing and maintaining sample collections.
• Updating style data in SAP and communicating with suppliers.
• Preparing for meetings and ensuring samples are complete.
• Maintaining accurate master data on the PLM system.
• Acting as a point of contact for product-related queries.
• Assisting the Buyer with collection listings.

Skills

Organisational skills

Analytical capabilities

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Attention to detail

Education

Degree in Fashion or related field

Tools

SAP

PLM system

Job description

Posted 07 November 2025 Salary Up to £0.00 per annum + Competitive Salary Location London Job type Full Time Discipline Buying ,Head Office Reference 5561_1762520538 Job Function Permanent

This is a fantastic role for someone looking to take their first steps into the world of buying. As a Buying Admin Assistant, you will support the Buyer across key tasks including sample coordination, liaising with suppliers, and ensuring accurate product listings.

The ideal candidate will be highly organised, analytical, and enthusiastic about womenswear. You'll need to be a strong team player with an eye for detail and a proactive mindset.

This role is based in London and offers hybrid working.

Main Responsibilities will include:

• Providing day-to-day administrative support to the Buyer and the wider buying team.
• Managing and maintaining sample collections in an organised and accessible way.
• Updating style data in SAP, while clearly communicating expectations and changes to suppliers.
• Preparing for meetings by setting up spaces and ensuring samples are complete - using CADs or swatches if necessary.
• Maintaining accurate master data on the PLM system.
• Acting as a point of contact for Design, Merchandising, and Wholesale teams for product-related queries.
• Assisting the Buyer in ensuring collections are accurately listed, and that updates or changes are clearly communicated.
• Supporting with various ad-hoc duties as required.

Person Specification:

• A degree in Fashion, Fashion Buying, or a related field is advantageous.
• Proficiency in Microsoft Office, particularly Excel and PowerPoint.
• A genuine interest in fashion, particularly womenswear, with an awareness of current trends and products.
• Highly motivated with strong numerical and analytical capabilities.
• Excellent organisational skills and the ability to manage multiple priorities under tight deadlines.
• High level of accuracy and attention to detail.