Buying Admin Assistant

Experis - ManpowerGroup; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a Buying Admin Assistant for a hybrid role in Paddington, London. The successful candidate will manage product setups, track product go-lives, and resolve queries with the accounts team. Proficiency in Excel and experience with retail management software are essential. This contract position offers £15 per hour for 3 months.

Responsibilities

• Manage the product set up process across multiple brands.
• Ensure the critical path is up to date for the product creation process.
• Oversee product go-live and resolve associated issues.
• Work closely with accounts team to resolve buying related queries.
• Ensure the Range Plan data reflects the product range accurately.
• Organise samples for marketing and e-commerce photoshoots.

Skills

Microsoft Office Suite proficiency

Time & Expectation Management

Attention to Detail

Multitasking

Product Knowledge in Sportswear

Retail Management Software experience

Product File Management

Process Coordination

Tools

SAP

Netsuite

Job description

Buying Admin Assistant

The location of the role is Paddington, London (hybrid working).
The duration of the contract is 3 months.
The pay rate on offer is £15 per hour (40 hours per week).

The client is a multinational high‑street retailer.

Key accountabilities of the role

• Product Set Up / Product Creation – Manage the product set up process across multiple brands to ensure that new products are ready to go live on time for launch. This will include overseeing the process across multiple systems including Netsuite & PDX/Step
• Critical Path Management – Own and ensure the critical path is up to date at each stage of product creation process from system creation to products going live onsite
• Product Go Live – Ownership of the newness tracking including investigating and resolving issues with product go‑live, working across teams to identify and solve any blockers
• Accounts – Work closely with the accounts team to resolve any buying related queries in a timely manner (e.g.: price discrepancies)
• Range Plan Management – Ensure the Range Plan data reflects the product range accurately and is populated efficiently to meet deadlines.
• Marketing / Samples – Request and organise samples for marketing and e‑commerce photoshoots.

Key skills and experience

• Microsoft Office Suite – Strong proficiency in Excel (including data analysis, formulas and pivot tables)
• Time & Expectation Management – Ability to work with line manager to prioritise workload effectively to meet deadlines
• Attention to Detail – Strong attention to detail ensuring all product information and inventory management information is accurate
• Multitasking – Ability to handle various administrative tasks at once without compromising on quality
• Product Knowledge – knowledge and understanding of product categories, brands and trends in the Sportswear market
• Retail Management Software – Experience with systems like SAP / Netsuite or similar for order processing and product data management would be beneficial
• Product File Management – Experience in updating and maintaining product data (pricing, descriptions, prices) in databases would be beneficial
• Process Coordination – Ability to manage work and stakeholders across different departments (e.g.: Buying & Merchandising, Marketing, Ops)