Buying Admin Assistant

ALLSAINTS Retail Limited; City Of London; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading fashion retailer based in East London is seeking a Buying Administrative Assistant to support the buying team with various administrative tasks. This role requires attention to detail, effective organization, and teamwork. The position offers a vibrant work environment in Shoreditch and numerous perks including discounts and a wardrobe allowance, contributing to a diverse and inclusive workplace.

Benefits

Generous wardrobe allowance

Employee discount

25 days holiday, increasing to 28 after 2 years

Bank holidays and additional leave

Access to dental cash plan

Life assurance cover

Discounted gym membership

Hybrid working options

Mental health support

Qualifications

• Sharp eye for details in a fast-paced environment.
• Meticulous organization and effective timekeeping.
• Ability to understand retail and office priorities.

Responsibilities

• Support buying team with administrative tasks.
• Manage product data entry and reporting.
• Coordinate market preparation for merchandising.

Skills

Attention to detail

Organizational skills

Team collaboration

Commercial instinct

Proficient in Excel

Job description

London, England, United Kingdom , Permanent

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

The role

As Buying Administrative Assistant, you will report directly to a Buyer within the Buying team, and you will also work cross-functionally with Merchandising, Design, Technical, Product Development and Production teams.

What will I be doing?

• Support buying team with all necessary administrative tasks to ensure critical path deadlines are achieved, including data entry and reporting tasks
• Managing product data entry in assortment plans, including costs, retails, seasonal themes, and purchase order numbers
• Setting up styles in order entry system and managing updates as needed
• Assist with preparation and analysis of sales history to build seasonal range plans
• Coordinate and support all administration duties related to market preparation for the merchandising team
• Partner with internal photo studio to ensure all samples are photographed during market and maintained in seasonal photo archive to use in buy documents
• Create picture range boards as visual supplements to buy assortments
• Maintain team calendar to ensure key dates and deadlines are highlighted
• Deliver any ad hoc administration and assistant duties to ensure smooth running of the team

What skills do I need for the role?

• Attention to detail is key as this is a fast paced role, so a sharp eye is essential
• A meticulous approach to organisation and effective timekeeping to manage workload and deadlines
• An ability to understand the priorities of retail and head office functions
• Team player who collaborates and communicates effectively at all levels
• Strives to achieve and drive the best results possible for the brand
• An intense passion for commerce/product, with a natural commercial instinct
• Proactive, solution based thinker
• Proficient in Excel

About the location

Based in our East London Studios in vibrant Shoreditch with perks and benefits offered from local businesses including discounts on food, shopping and health & beauty. Studio Location . Approximately a 10 minute walk from Liverpool Street Station and a 5 minute walk from Shoreditch High Street.

What we stand for

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future

• A generous wardrobe allowance so that you can wear our beautiful clothes to work each day
• We are a disability committed certified employer
• Employee discount for you to spend with family and friends
• 25 days holiday increasing to 28 days after 2 years continuous service
• Bank holidays, birthdays and volunteering days off
• Access to dental cash plan & free virtual GP appointments through Aviva
• UNUM employee assistance helpline
• Life assurance cover
• Access to discounted gym membership and corporate discounts
• Hybrid working in our historic East London studios, working hours are 9-5.30pm
• Free, confidential, wellbeing and lifestyle support with Retail Trust
• Enhanced family leave benefits (neonatal, fertility, maternity, paternity, adoption, menopause)
• Health days for you to use either for physical or mental wellness
• Dedicated mental health support from our mental health first aiders
• Eye care vouchers, season ticket loans and much more!

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.

We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignment, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.

If you need any support or adjustments during your application, please get in touch with us and we are happy to help.