Buying Admin Assistant

TK Maxx; City Of London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading retail chain in London seeks a Buying Admin Assistant to support its European Global Buying Office. The role involves entering purchase orders, communicating with vendors, and assisting buyers with special projects. Ideal candidates must possess strong communication skills, be self-directed, and comfortable multitasking in a fast-paced environment. Join a team that values diversity and offers competitive salary and benefits.

Qualifications

• Able to work independently and collaborate as needed.
• Experience with Microsoft Word, Excel, and PowerPoint.
• Able to learn and adapt to new computer systems.

Responsibilities

• Enter purchase orders accurately and timely.
• Follow up on late orders and upcoming shipments.
• Communicate with vendors regarding PO modifications.
• Assist Buyers with special projects as needed.
• Maintain positive relationships across business areas.

Skills

Self-directed

Strong verbal and written communication skills

Problem-solving

Flexibility

High attention to detail

Organisational skills

Multitasking

Experience with Microsoft Office

Job description

At TJX Europe, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritises your development. Whether you’re working in our Distribution Centers, Corporate Offices, or Retail Stores—TK Maxx & Homesense, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX team—a Fortune 100 company and the world’s leading off-price retailer.

Job Description

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritises your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact.

A crucial part of our Company is represented by our Global Buying Offices, where resident buyers and sourcers purchase goods locally and scout regional markets looking for exciting products for our stores in the US, Canada, and Australia.

The Opportunity: Grow Your Career

As part of our European Global Buying Office team, our Buying Admin Assistants provide diversified support for multiple buyers in a dynamic fast‑paced work environment.

Key Responsibilities

• Enters purchase orders in an accurate and timely manner for buyers across multiple departments
• Follows up on late orders and upcoming shipments and completes balances as needed
• Completes purchase order modifications including delivery extensions, cancellations, and cost & retail changes
• Works internally to resolve issues (Accounts Payable, PO departments / chain moves, Planning, Distribution and Fulfillment Centers, etc.)
• Communicates with vendors regarding PO modifications / changes, PO shipment statuses and other inquiries
• Communicates with logistics to ensure vendors ship correctly
• Creates and runs reports for buyers as needed (On Order, Sales, etc.)
• Organises and maintains merchandise samples and sample space for Buyers including returning samples to vendors
• Assists in preparing for Style Out and Strategy meetings by gathering samples, preparing selling recaps, etc.
• Assists Buyers with special projects as needed (i.e. recap projects, trend recaps, trend boards, etc.)
• Maintains positive relationships across different areas of business including our global offices

Who We're Looking For

• Self-directed, able to work independently yet collaborate as needed within Merchandise Operations and cross-functionally
• Strong verbal and written communication skills, able to assess and tailor style to different personalities / needs
• Strong problem‑solving and prioritisation skills
• Demonstrates flexibility and adaptability
• High attention to detail, strong organisational and follow‑through skills
• Able to multitask in a high‑volume, fast‑paced environment while meeting deadlines and maintaining a positive and professional demeanour
• Able to build relationships, be personable, maintain a positive attitude and collaborate with others
• Able to learn and adapt to new computer systems
• Experience with Microsoft to include Word, Excel, and PowerPoint

As proud as we are of our past success, it’s our future that excites us most. We strive to provide opportunities for growth, recognition and a competitive salary and benefits package. Share our determination to think bolder and bigger, and be part of our future. We consider all applicants for employment without regard to age, disability, gender, gender reassignment, marriage and civil partnerships, pregnancy and maternity, race, religion or belief and / or sexual orientation.