Buyers Administrator

Westmorland Family Office; Exeter; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable family office in Exeter is seeking a candidate to join their Commercial Administration Team. The role involves supporting the buying team with administrative tasks, ensuring product data accuracy, and maintaining allergen information. Candidates should possess strong attention to detail and excellent organizational skills. Familiarity with Excel and potentially EPOS or finance systems is preferred.

Qualifications

• Able to prioritise tasks and meet deadlines.
• Self-organised with strong IT skills.
• Experience in administrative roles is beneficial.

Responsibilities

• Support administrative tasks for the buying team.
• Maintain product data and resolve queries from suppliers.
• Champion allergen data and ensure compliance with protocols.

Skills

Attention to detail

Strong Excel skills

IT literacy

Tools

EPOS systems

Finance systems

Job description

Based at our Family Office in The Rheged Centre, Penrith, you will work Monday to Friday and play a key part in the day‑to‑day running of our Commercial Administration Team for our multi million pound business. Reporting to our Data Administration Manager, you will support the buying team and deliver exciting system projects, ensuring product data is accurate and up to date.

Responsibilities

Working alongside our Buyers and Assistant Buyers, you will support the team with administrative tasks such as maintaining buying and ordering systems, product and price files, and resolving any queries from sites and suppliers.

Attention to detail is key; you will identify anomalies and ensure naming conventions and data governance protocols are adhered to, raising and resolving issues in a courteous and timely manner.

You will build effective relationships with our commercial, finance, safety and food development teams to ensure our data is accurate, and support other members of the team while developing good working relationships. A multi‑tasking approach is required to carry out project activity and assist the admin team with maintaining the current product file across multiple systems.

You will champion and maintain allergen data across multiple systems, ensuring the safety of our colleagues and customers.

Strong Excel skills and experience using EPOS or finance systems is preferred but not essential.

Requirements

You should be IT literate, self‑organised, and able to prioritise tasks to meet deadlines.