Buyers Administration Assistant – Ready to Wear

BrandAlley; City Of London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A fashion e-commerce leader in London seeks a Buying Admin Assistant. Responsibilities include managing daily sales processes and liaising with brand partners. Candidates should demonstrate strong organizational skills, attention to detail, and a keen interest in fashion. The role offers a competitive salary and a hybrid work model, with numerous benefits such as generous holiday and pension contributions.

Benefits

25 days holiday plus additional days

8% employer pension contribution

Life Assurance – 3 x annual salary

Childcare vouchers

Cycle to work scheme

Discounted gym membership

Early Finish Fridays

Qualifications

• Strong analytical skills and good knowledge of Excel.
• Previous experience in a Buying Admin Assistant role is advantageous.
• High level of accuracy and attention to detail.

Responsibilities

• Assisting the team to set up daily sales by creating reservations from stock lists.
• Liaising with brand partners for stock confirmations and content.
• Submitting financials to the Merchandising team.

Skills

Organizational skills

Analytical skills

Written communication

Verbal communication

Flexibility

Attention to detail

Education

Fashion related degree

Tools

Excel

Job description

What will you be doing?

Assisting the team to set up daily sales by creating reservations from stock lists to be loaded into the system in accordance with deadlines, ensuring products are attributed correctly and have the

required information

Liaising with brand partners to chase in stock confirmations, EAN codes, images and content, ensuring delivered within the critical path

Copywriting and IDing assets to be loaded into Magento

Source the visual material required for banners, ensuring it is sent to design within agreed timelines

Submitting financials to Merchandising team and answering any queries

Updating the critical path to reflect work carried out within deadlines and attending critical path meetings with the wider team

Assisting to chase in deliveries, reconciling shortages / unknowns and supporting customer services with any customer queries for the department

Assisting brand partners with using our supplier portal and helping new brand partners navigate the portal

Reviewing the test site to ensure promotions and products have loaded accurately and fixing any errors spotted

Working with marketing to suggest brands / products to promote

General cross functional support to ensure smooth flow between buying, merchandising, production, design, marketing, and web teams

Researching competitors

Sales analysis

Online visual merchandising

What you'll bring

The good stuff...

You’ll have a good understanding of the latest trends, with a keen interest in the latest fashion

You’re highly organised, self‑motivated and have a flexible approach to managing high workload along with ad hoc tasks

You have strong analytical skills and a good knowledge of Excel

The great stuff...

You’re a motivated individual, able to work independently and as part of a team

You have a high level of accuracy and attention to detail

You have excellent written and verbal communication skills

You’re proactive in problem identification and resolution

You’re a team player with a can‑do attitude

A fashion related degree is preferred but not essential

Previous experience in a Buying Admin Assistant role would be advantageous

Perks of the job

A modern, energetic, dynamic, and sociable office based in London’s Shoreditch

The opportunity to work on some exciting brands supported by an inspiring and friendly team of people

Competitive salary

Hybrid working (3 days per week in our head office)

25 days holiday – Additional 1 day for each completed calendar year capped at 30 days

8% employer pension contribution

Life Assurance – 3 x your annual salary

Early Finish Fridays every week

Everyday benefits – including childcare vouchers, cycle to work scheme and discounted gym membership

Who are we?

BrandAlley is the go-to destination for designer brands at fantastic, exclusive prices. We're a members‑only site home to hundreds of some of the best high‑profile labels in fashion, beauty and home.

We stock an extensive selection of previous and current season stock at up to 90% off the RRP, from Vivienne Westwood and Alexander McQueen to Molton Brown and Philip Kingsley.

With new brands launching every week, our flash sales are exclusive and filled with highly in‑demand pieces that mean time is of the essence! For an instant luxury hit, our members can also shop in our permanent designer treasure trove – the Outlet – where everything is available for immediate dispatch.

We understand that privacy and the security of your personal information is extremely important. BrandAlley UK Ltd collects, processes, and ensures the security of all personal data that we gather in accordance with data protection laws.

BrandAlley UK Ltd are proud to be an equal opportunities employer who provide equal employment opportunity regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.