Buyer (Permanent)

Chartered Institute of Procurement and Supply (CIPS); England; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading procurement institution in the UK is seeking a Buyer to manage the office purchasing system, ensuring timely orders and building supplier relationships. The ideal candidate will have strong procurement experience and proficiency in Microsoft Office. Responsibilities include sourcing items, processing invoices, and maintaining an organized workspace.

Qualifications

• Strong procurement and purchasing experience is essential.
• Proficiency in Microsoft Office applications is required.
• Experience in office administration with a high level of attention to detail is important.
• An analytical approach to work is necessary.

Responsibilities

• Monitor and manage the office purchasing system.
• Establish and maintain relationships with staff and managers.
• Ensure timely and accurate receipt of orders.
• Assist in planning and purchasing for client needs.

Skills

Procurement and purchasing experience

Proficient in Microsoft Office

Attention to detail

Analytical approach

Job description

Buyer (Permanent)

Key Responsibilities

• Monitor and manage the office purchasing system, ensuring orders are placed and discounts are negotiated where possible.
• Establish and maintain relationships with store staff and managers to improve sourcing efficiency.
• Source items directly from stores to expedite order fulfilment, particularly for urgent client requests.
• Ensure timely and accurate receipt of orders in good condition.
• Keep up to date with market trends, discontinued and unavailable items.
• Build and maintain relationships with suppliers and internal stakeholders.
• Optimise bulk purchases for cost-effectiveness.
• Track and resolve outstanding orders, including searching for items in less accessible shops.
• Maintain a log of stores that stock frequently purchased items.
• Receive deliveries, verify their accuracy, and organise safe packaging and shipping.
• Coordinate the safe packing and shipment of items, including handling hazardous materials as necessary.
• Assist in planning and purchasing for specific client needs, such as birthday parties and events.
• Perform administrative duties related to procurement, inc. accurate invoice processing and stock control.
• Provide cover for colleagues during absences.
• Maintain a clean and organised workspace, performing general administrative tasks as needed.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills

• Strong procurement and purchasing experience.
• Proficient in Microsoft Office applications.
• Experience in office administration with a high level of attention to detail.
• Analytical approach to work.