Business Support Specialist -Airborne System Integration (ASI)

MBDA S.A.S.; Stevenage; Hybrid; GBP 32,000 - 37,000; Full time

Job summary

A leading defence organisation is seeking a candidate to provide technical administrative support to their Airborne Systems Integration programme team. The role involves managing databases, coordinating communications, and engaging with various stakeholders. The position offers a salary of circa £32,000 and a dynamic hybrid working model with the flexibility of remote working. Emphasis on organizational skills and proficiency in Microsoft packages is required.

Benefits

Company bonus: Up to £2,500

Pension contribution up to 14%

Opportunity for paid overtime

Up to 15 additional days of Flexi Leave

Enhanced parental leave

Subsidised meals and free car parking

Qualifications

• Ability to manage and maintain data access processes.
• Strong communication skills to interface with stakeholders.
• Willingness to learn and improve working practices.

Responsibilities

• Develop and maintain Document Record Management database.
• Coordinate ASI secure communications tools and facilities.
• Manage the on-boarding and induction processes for ASI.

Skills

Organizational skills

Team ethic

Proficiency in Microsoft packages

Ability to analyze and present data

Job description

You will undertake specific responsibilities to support, prioritise and coordinate effective and efficient technical administrative support to the Airborne Systems Integration (ASI) programme team. You will need to exhibit a high level of organisation skills, great team ethic and the ability to interface with people at all levels both internally and externally, whilst embracing innovative ways of working.

Responsibilities and Qualifications

• Develop and maintain Document Record Management database, to include training and access control
• Manage and maintain data access process across the programme
• Coordinate all ASI secure communications tools and facilities
• Own and drive knowledge management activities within ASI
• Maintenance and coordination of ASI communications, to include updates to the intranet and SharePoint pages
• Proactively manage and maintain the on‑boarding and induction processes and documents for ASI
• Manage and track the licensing, export, Visa's and international visitors forms across the entire programme
• To be a key member within the UK Support Function and participate in engagement activities
• Sharing best practice and knowledge within the UK Support Function and offering guidance and training to team members
• Participation and progress on UK Support Function personal development initiatives - to be accountable for own self‑learning and development
• Discretion and confidentiality to be maintained
• Any other adhoc technical administration duties; we have an exciting opportunity for a passionate individual to join the UK Support Function team, someone that is forward thinking, who looks to improve efficiencies in working practices, processes and engagement activities
• Able to effectively collate data, analyse and present findings in an engaging manner
• Can demonstrate a great team ethic and the ability to interface and build close working relationships with stakeholders at all levels both internally and externally
• Can demonstrate a high level of proficiency in Microsoft packages and an ability to identify, implement and utilise specialist tools and software to streamline tasks
• Willingness to learn and extend the role above and beyond the job description; MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.

Miscellaneous

We are proud of our employee‑led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more… We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.

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Salary: Circa £32,000 depending on experience.

Dynamic (hybrid) working: 2-3 days per week on‑site due to workload classification.

Security Clearance: British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.

What we can offer you

• Company bonus: Up to £2,500 (based on company performance and will vary year to year)
• Pension: maximum total (employer and employee) contribution of up to 14%
• Overtime: opportunity for paid overtime
• Flexi Leave: Up to 15 additional days
• Flexible working: We welcome applicants who are looking for flexible working arrangements
• Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave -enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
• Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…