Business Support Lead

Kintec Recruitment Limited; York and North Yorkshire; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading recruitment agency is seeking a Business Support Lead for the North Field West Offplot Project in York. This role involves providing operational support to the Project Management Team and will require at least 8 years of administration experience, including 4 years in the oil and gas industry. Candidates should have a Bachelor's degree, strong communication skills, and proficiency in MS Office. This is a 3-year secondment contract with a 5-day workweek based in York.

Qualifications

• 8 years' experience in administration support, including at least 4 years in the oil & gas industry.
• Knowledge of project business functions like Gate reviews, Lessons Learned, and Risk Management.
• Experience working in multi-disciplinary project teams in complex environments.

Responsibilities

• Provide operational support to the Project Management Team.
• Coordinate Lessons Learned and Risk Management Processes.
• Advise PMT on the PMS process and manage key deliverables.

Skills

Communication skills

Ability to multitask

Attention to detail

Education

Bachelor's degree in business, sciences, engineering, or supply chain management

Tools

MS Office

Job description

3 years secondment contract

5 days in a week working

8-10 hours per day working

JOB DESCRIPTION

Business Support Lead

North Field West (NFW) Offplot Project

Major Projects Group

Docusign Envelope ID: 847D23B8-F91D-4170-B193-D5FD17593B36

QatarEnergy LNG Position Number: Listed in the Appendix

Classification: Internal

Part A: Job Specification

Job Purpose

• Provide operational support to the Project Management Team (PMT), particularly the Business Manager in relation to QatarEnergy LNG internal processes and procedures, ensuring efficient operations and alignment with project deliverables.
• Coordinate Lessons Learned and Risk Management Processes and facilitate implementation.

Reporting and Relationships

• Reports to Business Manager
• Direct reports: None

Job Context & Major Challenge(s)

• Responsible for all aspects of the PMS implementation, lessons learned standardization, and risk management process coordination and implementation.
• Tracks and trains, as needed, PMT and Contractors to ensure the correct use of lessons learned tools and risk management procedures. Verifies the PMS process is correctly applied.

Financial Dimension

• As defined for this job level in the Delegation of Authority and/or approved budget.

Generic Accountabilities - All Employees (standard statement for all JDs in QatarEnergy LNG. Please do not change this section)

Safety Health & Environment

• Ensure all activities are undertaken in compliance with Company Safety, Health and Environment and Quality policies, regulations and standards.

Qatarization Program

• Contribute to the development of Qatari employees. This accountability is a condition of employment for expatriate employees.

Firewall Compliance

• Ensure all activities undertaken comply with anti - trust and competition laws and the Company firewall policies and procedures.

Key Job Accountabilities

1. Responsible for business aspects related to risk management, PMS, lessons learned, and issues management, to contribute to the project delivering its objectives on time, within budget, and to the required quality standards.
2. Advises PMT on the PMS process and ensures all aspects of each Gate deliverable is produced in a timely manner.
3. Contribute to the formulation of the road maps to be in line with the DRAM.
4. Steward the risks management effort through the contract execution phase and maintain a clear, concise, and regularly updated risks register.
5. Steward and communicate significant risks, issues, and vulnerabilities through ERM process.
6. Review contractor's risk management and issues management procedures and documents; participate in review of contractor's compliance to QatarEnergy LNG policies and procedures.
7. Evaluate and advise project performance in the areas of risk management and lessons learned, ensuring the procedures are in place and followed.
8. Co-ordinates the contractor's lessons learned process; counsels the team on the process and ensures both contractor and PMT capture the key lessons learned in each discipline.
9. Ensure that the NFW Offplot ERM risks in ARM are uploaded on a regular basis to ensure that the ERM requirements are fulfilled, without compromising corporate requirements.
10. Maintains compliance with the Qatar Energy LNG Project Management System (PMS) by managing the completion of the required PMS deliverables, coordinating and scheduling the Gate Reviews, and tracking all findings and observations to closure in accordance with requirements.

Part B: Person Specification - Minimum Requirements

Qualifications

• Bachelor's degree in business, sciences, engineering, or supply chain management.

Knowledge and/or Experience

• 8 years' experience in administration support, including at least 4 years in oil & gas industry, and including 1 year in supervisory or acting role.
• Knowledge in project business related functions such as Gate reviews, Lessons Learned, Risk Management, and support services.
• Experience in working within multi-disciplinary project teams in complex, high-value environments.

Technical and Business Skills

• Ability to coordinate and work with various entities.
• Excellent communication / written skills and ability to work with different disciplines and cultures.
• Ability to multitask and work under pressure.
• Proficiency in MS Office and other relevant applications
• Strong attention to detail