Business Support Coordinator

BAE Systems.; Coventry; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading defense contractor is seeking a Business Support Coordinator in Coventry to oversee office management and coordination of day-to-day activities. The role includes managing communications, collaborating on health and safety compliance, and ensuring a professional experience for visitors. The ideal candidate has experience in office management, proficiency in Microsoft tools, and strong organizational skills. A competitive salary and benefits are offered, including employee share plans and health benefits.

Benefits

Pension scheme

Employee share plans

Flexible health benefits

Shopping discounts

Qualifications

• Experience of working in an office management role.
• Solid user of Microsoft Word, Excel and PowerPoint.
• Knowledgeable in communication skills and a professional manner as dealing with external visitors.

Responsibilities

• Coordinate general office activities and liaise with external agencies.
• Act as the primary contact for office management activities.
• Ensure compliance with security protocols for visitor management.
• Collaborate to maintain a safe workplace with HS&E compliance.
• Manage central office communications and support onboarding processes.

Skills

Office management experience

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Organisational skills

Self-motivation

Attention to detail

Communication skills

Tools

SharePoint

SAP

Job description

Job Title: Business Support Coordinator

Location: Coventry - On Site

Salary: £29,667

What you’ll be doing:

• Help coordinate and organise general office related day-to-day activities and liaise with visitors and external agencies for Submarine Business
• Act as the primary point of contact for all office management activities, including maintenance coordination, service provider engagement, and supplier performance oversight.
• Oversee visitor management processes, ensuring compliance with security protocols and delivering a professional on-site experience.
• Support Health, Safety & Environment (HS&E) compliance by collaborating closely with the SHE Support Team and HS&E Advisor to maintain a safe and compliant workplace.
• Manage central office communications, including shared inboxes, and support onboarding processes to facilitate a seamless integration experience for new employees.

Your skills and experiences:

Essential:

• Experience of working in an office management role
• Solid user of Microsoft Word, Excel and PowerPoint
• Knowledgeable in communication skills and a professional manner as dealing with external visitors
• Organisational skills and self-motivation and attention to detail

Desirable:

• Working knowledge of SharePoint
• Knowledge of SAP
• Driving Licence would be beneficial for travel on site

Benefits

As well as a competitive pension scheme, BAE Systems also offers employee share plans, an extensive range of flexible discounted health, wellbeing and lifestyle benefits, including a green car scheme, private health plans and shopping discounts - you may also be eligible for an annual incentive.

The Business Operation Support team:

The Business Operations Support Team is a growing group, currently with two members based in Coventry and a wider team of sixteen. The team plays a vital role in supporting the office environment and all employees, overseeing facilities, coordinating with SHE and IT advisors, and supporting security controllers. They manage new starter inductions, liaise with internal and external suppliers and visitors, and ensure smooth day-to-day operations. As the office continues to grow from 0 to 100 employees, the team remains essential in maintaining efficiency and delivering high-quality business support.

We offer relocation support packages across all Submarines roles, subject to meeting eligibility criteria.

Why BAE Systems?

This is a place where you’ll be able to make a real difference. You’ll be part of an inclusive culture that values diversity of thought, rewards integrity, and merit, and where you’ll be empowered to fulfil your potential. We welcome people from all backgrounds and want to make sure that our recruitment processes are as inclusive as possible. If you have a disability or health condition (for example dyslexia, autism, an anxiety disorder etc.) that may affect your performance in certain assessment types, please speak to your recruiter about potential reasonable adjustments.

Please be aware that many roles at BAE Systems are subject to both security and export control restrictions. These restrictions mean that factors such as your nationality, any nationalities you may have previously held, and your place of birth can restrict the roles you are eligible to perform within the organisation. All applicants must as a minimum achieve Baseline Personnel Security Standard. Many roles also require higher levels of National Security Vetting where applicants must typically have 5 to 10 years of continuous residency in the UK depending on the vetting level required for the role, to allow for meaningful security vetting checks.

Closing Date: 16th December 2025

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.