Business Support Assistant

University of Leeds; Leeds; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading educational institution in the UK is seeking an Executive Support position based on campus with hybrid work options. The role involves managing communications, diary management, organizing meetings, and providing administrative support to senior managers. Ideal candidates will have excellent IT and communication skills, attention to detail, and a commitment to personal development. The position offers generous benefits, including 26 days holiday, pension, and health and wellbeing options.

Benefits

26 days vacation plus bank holidays

Generous pension scheme

Discounted gym membership

Access to personal development courses

On-site childcare

Qualifications

• Experience in assisting senior managers in a business support/admin role.
• Commitment to personal and professional development.
• Ability to demonstrate innovation and creativity.

Responsibilities

• Writing and delivering effective communications.
• Diary management and planning meetings.
• Organising and maintaining records and files.

Skills

Excellent communication skills

Organisational skills

Attention to detail

IT skills

Ability to work independently

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft PowerPoint

Job description

This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.

Responsibilities

Working for a Director or a Head of Service, within Residential services, your duties will include - writing and delivering effective communications for students, staff and external contacts, ensuring content is appropriate and relevant for the target audience; diary management; helping to plan and organise meetings & events attended by managers, team members and external service partners; minute taking; making travel and accommodation arrangements and bookings; processing claims for expenses; organising & maintaining records and files and undertaking general administrative duties.

Qualifications

We will want you to be interested in maintaining, developing and improving administration and communication standards in the service you work for. You will demonstrate innovation and creativity as well as the ability to adapt to different ways of working and a commitment to your own personal and professional development to meet the changing demands of the role.

In order to be successful in this role, you will have a high level of accuracy and attention to detail and have experience of working to assist senior managers in a business support/admin role. You will possess excellent IT skills with a strong working knowledge of Microsoft Word, Excel, Teams and PowerPoint. You will have excellent communication and organisation skills and will be able to work independently using your own initiative and judgement in order to make decisions.

Working Conditions

Normal working hours will be 9:00am to 5:00pm, Monday to Friday. However, there may be an occasional requirement to work evenings and weekends.

Please see details of the University's Pre-employment Health Assessment within the Candidate Brief.

Benefits

• 26 days holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) - That's 42 days a year!
• Generous pension scheme plus life assurance- the University contributes 14.5%.
• Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
• Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
• Access to on-site childcare, shopping discounts and travel schemes are also available.
• And much more!