Business Support Assistant

Deluxe; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading multidisciplinary service provider in Greater London is seeking a Business Support Assistant. The role involves delivering high-quality front-of-house service and business support coordination. Responsibilities include managing reception, providing administrative support to senior management, and coordinating daily operations. The ideal candidate should have previous office experience, strong organisational skills, and excellent communication abilities. This full-time position ensures a professional environment while engaging with staff and clients.

Qualifications

• Previous experience in an office environment, ideally related to administration or facilities management.
• Able to coordinate daily operations, events, and facilities efficiently.
• Comfortable engaging with staff, clients, and senior leaders.

Responsibilities

• Provide a welcoming professional reception experience to visitors and employees.
• Manage the reception desk and visitor management system.
• Provide administrative support to Business Support Manager and Head of Facilities.

Skills

Strong organisational and multitasking skills

Excellent communication and interpersonal abilities

Proactive and service-oriented mindset

Job description

Job

Business Support Assistant

Description

Company

As the worlds leading multidisciplinary service provider Deluxe underpins the media and entertainment industry servicing content creators and distributors including Netflix WarnerMedia The Walt Disney Company Amazon Apple Viacom NBCU Google AT&T and many others by providing Global Content Distribution Localization Accessibility and Mastering while leading end-to-end innovation with unparalleled scale and agility across the Streaming Theatrical Broadcast and Mobile landscapes. With headquarters in Los Angeles and offices around the globe the company employs over 3500 of the most talented and experienced industry individuals worldwide. For more information please visit

Full-Time Permanent Position

Location : Perivale London

Position Summary

We are currently searching for a Business Support Assistant to deliver high quality front of house service and business support coordination to ensure a professional safe and well organised this role youll act as the first point of contact for visitors and staff in Perivale supporting the Business Support Manager and Head of Facilities with administration processes and general support to the day to day running of the office.

Role and Responsibilities

• Provide a welcoming professional reception experience to visitors and employees
• Manage the reception desk and visitor management system Envoy
• Handle incoming / outgoing mail working with Despatch team on courier shipment and deliveries as required
• Provide administrative support to Business Support Manager and Head of Facilities
• Raise POs for Business LOBs aswell as Facilities track invoices for budgeting
• Coordinate access passes and ensure compliance with site security procedures access control arrangements.
• Manage Facilities Inbox to ensure tickets and requests are assigned and tracked as Facilities work orders
• Support documentation of incident logs and elevate issues to Head of Facilities and Business Support Manager
• Support with client events and client meetings in primarily DH and otherwise as agreed and planned with Business Support Manager
• Support Business Support Manager on staff event management
• Work with Head of Facilities and Business Support Manager regarding catering and general food offering in DH
• Support Flu clinics or other engagement coordination in Perivale
• Work with Business Support Manager and Head of Facilities to ensure adequate Reception cover for absences

Key Requirements

The ideal candidate will have previous experience in an office environment ideally related to administration or facilities management as well as :

Strong organisational and multitasking skills able to coordinate daily operations events and facilities efficiently.

Excellent communication and interpersonal abilities comfortable engaging with staff clients and senior leaders.

Proactive and service-oriented mindset able to anticipate needs resolve issues promptly and maintain a high standard of workplace experience.

Diversity Statement

Deluxe is committed to inclusivity fostering an environment where every employee feels comfortable bringing their full selves to work. It is our policy to provide equal employment opportunities to all applicants and employees. Applicants will receive consideration for employment without regard to and will not be discriminated against based on race colour religion national origin or ancestry sex age physical or mental disability sexual orientation gender identity or expression.

Key Skills

Business Intelligence,Children Activity,Business Analysis,Corporate Sales,ABB,Corporate Development

Employment Type : Full-Time

Experience : years

Vacancy : 1