Business Support Administrator – Kent Office – Full Time (office Based)

BDR Voice & Data Solutions Limited; England; On-site; GBP 60,000 - 80,000; Full time

Job summary

A dynamic telecommunications company in England is seeking a Business Support professional to provide administrative and operational support across project management teams. Responsibilities include managing communications, scheduling, and logistical coordination to ensure efficient office operations. Candidates should demonstrate strong organisational skills and a proactive attitude. Applications should be sent to the provided emails.

Qualifications

• Highly organised and proactive approach required.
• Ability to manage communications and coordinate logistics.
• Familiarity with Health & Safety documentation appreciated.

Responsibilities

• Provide administrative support to Project Managers and Account Managers.
• Manage the Business Support company mailbox.
• Raise and issue purchase orders for contract labour and materials.
• Handle vehicle repairs and maintenance bookings.
• Assist with annual company insurance renewals.

Job description

Are you a highly organised, proactive professional with a passion for keeping operations running smoothly? We’re seeking a dynamic individual to provide essential administrative and business support across our Project and Account Management teams, as well as our Kent office. This multifaceted role offers the opportunity to be at the heart of our operations—managing communications, coordinating logistics, supporting project delivery, and ensuring our office environment is efficient and welcoming. If you thrive in a fast-paced setting, enjoy variety in your day-to-day tasks, and take pride in being the go-to person for getting things done, we’d love to hear from you.

Responsibilities

Business Support

• Provide administrative support to Project Managers and Account Managers.
• Manage the Business Support company mailbox, ensuring timely responses and task allocation.
• Raise and issue purchase orders (POs) for contract labour, materials, and equipment, maintaining accurate expenditure records.
• Liaise with stores to confirm receipt of ordered items within supplier or project timelines.
• Schedule labour and issue job sheets for contracted works.
• Confirm completion of work through direct communication with contract staff and review of returned job sheets.
• Respond promptly to ad-hoc requests from PMs and Account Managers outside standard procedures.
• Prepare and issue small quotes to clients.
• Assist in preparing RAMS (Risk Assessments and Method Statements) for PMs and issue to clients.
• Support PMs with large quotes, site drawings, and tender documentation.
• Prepare and compile O&M (Operation & Maintenance) manuals.
• Create and manage job files, ensuring all documentation is complete and up to date.

Additional Duties

• Assist with Health & Safety documentation, including spreadsheet updates during consultant absence.
• Arrange returns or repairs of faulty items with suppliers.
• Provide first-line support for Security and Cabling callouts.

Office Support

• Manage the company vehicle fleet via the Fleet Check portal.
• Arrange vehicle repairs and maintenance bookings.
• Assist with annual company insurance renewals
• Handle stationery orders and office restocking, including refreshments and business lunches.
• Organise inductions for new starters, including uniform and equipment distribution.
• Act as key holder, manage petty cash, and handle incoming/outgoing post.

Please send your application to [e-mail] or [e-mail]