Business Support Admin Assistant

Hampshire and Isle of Wight Healthcare NHS Foundation Trust; Portsmouth; On-site; GBP 24,000 - 29,000; Full time

Job summary

A healthcare provider in the UK seeks an experienced administrator for the Community Respiratory Business Support Team, offering a salary of £24,465 annually. The ideal candidate will have excellent organisation and communication skills. Responsibilities include document formatting, data entry, and supporting clinical services. This role facilitates the smooth operation of the Community Respiratory Team, focusing on high-quality administrative support to ensure effective delivery of care to patients.

Qualifications

• Proficiency in document formatting using Word, PowerPoint, and Excel.
• Experience with data entry and database management.
• Ability to prepare agendas, minutes, and reports.

Responsibilities

• Format documents including letters and reports using office software.
• Update databases and perform data entry tasks.
• Take minutes for meetings and prepare necessary documentation.
• Support clinical services through various administrative tasks.
• Liaise with stakeholders to ensure high standards of customer service.

Skills

Excellent organisation skills

Strong communication skills

Data entry

Customer service

Tools

Word

PowerPoint

Excel

Job description

Role Overview

We have a fantastic opportunity for an experienced administrator to join our Community Respiratory Business Support Team. We are looking for a self‑motivated professional with excellent organisation and communication skills, who will provide business support to the Community Respiratory Team. You will be required to format documents using Word, PowerPoint and Excel, update databases, take minutes for team meetings and perform a range of other general administration duties.

In this role you will provide administrative support to ensure smooth running of the service. This will include word processing all correspondence including letters, agendas, minutes, reports, photocopying, group material which will include spreadsheets and graphs. Business Support holds responsibility for a range of administrative tasks supporting the delivery of clinical services.

Community Specialist Services consists of different clinical services all with Business Support needs to aid the smooth and effective delivery of care.

Key Responsibilities

• Format documents using Word, PowerPoint and Excel
• Update databases and perform data entry
• Take minutes for team meetings and prepare agendas, minutes and reports
• Word‑process all correspondence – letters, agendas, minutes, reports, photocopying and group material, including spreadsheets and graphs
• Support the delivery of clinical services through a range of administrative tasks
• Appointment booking, medical transcription, minute taking and data entry
• Liaise with a variety of stakeholders, delivering high customer‑service standards

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined‑up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community‑based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person’s care. We also deliver extensive physical health services, from urgent community response teams helping frail and older patients remain safely at home, to hospitals‑at‑home teams providing acute‑level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson’s Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence.

£24,465 a year. Please note for part‑time hours the salary will be pro‑rate.