Business Support

Active Partners Trust; Nottingham; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A community-focused organisation in the United Kingdom is seeking a Business Support professional to manage administrative, financial, and HR processes. The role requires excellent organisational and communication skills, alongside experience in finance and a passion for promoting inclusivity in physical activity. The ideal candidate should be adept with Microsoft 365 and possess strong attention to detail. Occasional travel between offices in Chesterfield and Nottingham is necessary.

Qualifications

• Ability to prioritise workload to meet deadlines.
• Experience with data protection and confidentiality.
• Passion for promoting inclusivity in physical activity.
• Drive to improve operations and processes.

Responsibilities

• Support office administration for effective operations.
• Manage day-to-day HR activities including recruitment.
• Maintain contact database and organize events.
• Oversee day-to-day financial management tasks.

Skills

Excellent attention to detail

Organisational skills

Interpersonal and communication skills

Experience in finance processes

Keyboard and IT skills

Good working relationship development

Strong listening skills

Adaptability

Education

Pass in GCSE English and Maths (Grade C/4 or above)

Tools

Microsoft 365

Cloud-based finance software

Job description

Organisation Active Partners Trust Salary £24,500 Location APT’s Chesterfield office, with occasional work from APT’s office in Nottingham Contract type Permanent (Full time) Closing date 7 December 2025 Interview date 16 December 2025 Job Description Main areas of responsibility of the Business Support role

• Supporting all aspects of APT’s office administration to ensure the organisation can operate effectively and efficiently including financial and HR processes.
• The first contact for new external partners and individuals contacting APT via the phone and email.

Key tasks

Operations

• Lead on implementation of policies, procedures, and standards for the two APT offices and working environments, including the procurement of office and staff equipment (e.g. mobile phones, IT).
• Support the effective use of administration, finance, and HR policies, protocols and processes of team members.
• Responsible for aspects of day-to-day HR management including: assisting with staff recruitment, setting up new starters both in the office and on the HR system (Breathe), contributing to staff inductions etc.
• Maintain an up-to-date contact database.
• Assist with the organisation of face to face and virtual events, conferences, training sessions, away days, and meetings.

Finance

• Responsible for day-to-day financial management including: raising orders, producing invoices, making payments, carrying out monthly reconciliations, and ensuring that robust processes are implemented.
• Run monthly T&S reports for our payroll provider, download monthly payroll reports and payslips, and set up monthly salary payments on the banking system.

Teamwork

• Provide administrative support to members of the team, particularly Marketing and Communications Leads, Funding Lead, and Place Partnership team. This could include updating mailing lists and contacts database, updating websites, data analysis, producing notes of meetings and minute taking, and event administration.
• Support the administration and booking of the training / development opportunities for the whole team.
• Work closely with the Operations Lead to ensure the overall function is meeting the needs of the organisation.
• Provide vision, leadership, and commitment in safeguarding, equity, diversity, and inclusion (EDI) matters, with colleagues, community partners, and stakeholders.
• Be accountable for achieving your actions in the annual action plan, regularly capturing and reflecting on your work.

We are looking for someone to join us who :

Essential :

• Believes in the importance of physical activity being safe and inclusive for everyone.
• Believes in our values and behaviours.
• Can develop good working relationships internally within the team and externally with partners and suppliers.
• Experience of setting up and using finance processes and procedures.
• Excellent attention to detail.
• Understands the importance of confidentiality.
• Understands and has experience of data protection and data security requirements.
• Has excellent organisational skills and is able to plan, organise, and prioritise own workload to meet internal and external deadlines.
• Has excellent keyboard and IT skills, competent user of Microsoft 365 packages, including mail merge and Excel.
• Has excellent interpersonal and communication skills. Is able to talk and write logically and concisely.
• Strong listening skills.
• Has a drive to do things better and seeks to continually improve processes, operations, and outcomes.
• Can travel around both counties to attend meetings including occasional evening events.
• Pass (Grade C / 4 or above) in GCSE English and Maths.

Desirable :

• Is self-reflective, self-aware, and adapts own behaviour.
• Has an aspiration and willingness to improve their skills and experience.
• Is competent in the use of cloud-based finance, banking, and HR software packages.
• Has experience of updating basic information on websites.
• Has knowledge of the developing AI world and the opportunities and risks its use can bring to a small organisation.
• Understanding of, or interest in, equity, diversity and inclusion.
• First Aid qualification.

Please note that these are the skills we want you to tell us about in your application as we’ll be assessing candidates against them.

Your place of work will be the APT office in Chesterfield. There will be occasional travel required across both counties to work with team members, help at events etc. APT’s other office (and venue for monthly team meetings) is in Nottingham city centre.

If you’re passionate about addressing inequalities and physical activity, we welcome your application. We encourage people to join our organisation from all walks of life, you don’t need experience in the sport and physical activity sector to work for us. Disabled people and those from ethnically or culturally diverse communities are underrepresented in our workforce and are particularly encouraged to apply.

Please note, we are unable to support employees with Visa costs. Proof of Right to Work in the UK is essential and will be requested during the application process.