Business Services PA

Dentons Students Recruitment; Greater London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A global legal firm is seeking a proactive Personal Assistant to provide essential support to directors and C-suite executives. This hybrid role involves managing diaries, handling communications, and overseeing administrative tasks. The ideal candidate should have significant experience in PA roles within professional services, strong communication skills, and proficiency in MS Office. Join a dynamic team and contribute to maintaining high standards while fostering a collaborative environment.

Qualifications

• Significant PA experience in a law firm or professional services environment.
• Capable of interacting positively with individuals at all levels.
• Ability to follow detailed instructions and demonstrate confidentiality.

Responsibilities

• Manage the directors' diaries and meeting schedules.
• Handle incoming calls and emails efficiently.
• Oversee administrative assistants' tasks.

Skills

Excellent written and verbal communication skills

Experience in diary management

Proficient in MS Office

Problem-solving skills

Attention to detail

Client-facing skills

Job description

Department: Business Services

Duration: Permanent

Location: Glasgow or London

Type of Role: Hybrid 3 days in the office 2 days WFH

Reference no: 9092

The Role

This role involves providing dynamic and essential PA support to our Directors and C‑Suite executives. The successful candidate will be responsible for maintaining a high standard of daily support demonstrating both a proactive approach and a forward‑thinking mindset. As a member of the Business Services PA team you will deliver exceptional and proactive support particularly during times of absence. This position also requires delegating tasks to the Administrative Assistant and overseeing their completion to ensure consistent and efficient support. Your contribution is key to upholding our standards of excellence and fostering a positive collaborative work environment.

Responsibilities

• Comprehensive diary management anticipating and managing meeting schedules.
• Answer and screen incoming calls responding to all callers in an efficient timely and professional manner.
• Comprehensive email management reading and monitoring emails where applicable and prioritising and summarising emails on a daily basis reporting on and creating action points where necessary.
• Ensuring responses are grammatically accurate and well presented.
• Meet and greet visitors to the office when applicable.
• Ensure an efficient e‑filing system is maintained; organise confidential and other sensitive information keeping files up‑to‑date and archiving as appropriate.
• Manage complex travel arrangements and produce detailed itineraries and financial travel information packs and liaise with international offices where necessary.
• When present in the office facilitate in‑house meetings.
• Drafting correspondence and review documentation as required and appropriate.
• Work as part of the Business Service PA team to provide cover during holidays and absences.
• Delegation of tasks to Business Service PA team Administration Assistant through to completion.
• Attend and take minutes at meetings as required ensuring that all attendees are well prepared and briefed as well as making sure all actions are captured and followed up on and that agendas are prepared and circulated ahead of time.
• Typing confidential correspondence when necessary.
• Proof reading and quality checks on all work produced.
• On an occasional basis travel may be required to attend Dentons offices.

Additional Responsibilities

• Arrange and facilitate internal and external team events and off‑sites including venue management.
• To undertake a wide variety of any other duties that may be reasonably required on a day‑to‑day basis.

Personal attributes and experience

• Significant PA experience gained working either within a law firm or professional services environment.
• Computer literate and proficient in MS Office software i.e. Outlook and Word.
• Extensive diary management experience.
• Excellent written and verbal communication skills.
• Able to interact positively at all levels within the firm.
• A good team player capable of working as part of a geographically dispersed team.
• Able to follow detailed instructions.
• Able to demonstrate excellent client / customer facing skills.
• Excellent attention to detail time keeping and organisation.
• Able to effectively negotiate with and influence colleagues and others to achieve a successful outcome.
• Strong problem solving and analytical skills.
• Possesses an awareness of the importance of confidential information and how to deal with it.
• Able to exercise tact and diplomacy in an organisational setting.
• Can clearly explain and present problems and issues to others and contribute to their resolution.
• Able to make decisions and remain calm while under pressure particularly when dealing with difficult situations.
• Methodical approach to work with a strong focus on accuracy and quality.
• Have a can do approach and works to exceed expectations.
• Able to work unsupervised and under pressure to tight project deadlines and can adapt to differing demands; prioritising tasks being pro‑active and using initiative.

Firm Profile

Across more than 80 countries Dentons helps you grow protect operate and finance your organisation by providing uniquely global and deeply local legal solutions. Polycentric purpose‑driven and committed to inclusion diversity equity and sustainability we focus on what matters most to you.

Inclusion and Diversity

We are committed to building an inclusive culture here at Dentons where our people can thrive regardless of their background or circumstance. As well as being the right thing to do it makes good business sense too. A richness of backgrounds experiences and perspectives helps us best serve our clients and the communities in which we operate. You can find out more about inclusion and diversity at Dentons here : Inclusion and Diversity .

Equal Opportunities

Dentons is committed to providing equal opportunities for all. We welcome applications from everyone including of any age ethnicity religion sex sexual orientation gender identity nationality neurodiversity disability or with parental or caring responsibilities. We also offer flexible working hours.

During the application process all applicants have the opportunity to tell us about any adjustments or support they require so they are able to perform at their best. Any information you share with us during the application process is treated in confidence.

No agencies please

If you are interested in applying for this position we welcome direct applications via our careers page but if you have any questions beforehand please email . Enquiries only please applications will not be accepted via email.

Please note that we will not accept unsolicited CVs sent to the business nor will we accept any associated terms of business.

Key Skills

Accounts Assistant Credit Control, Autocad Design, Corporate Risk Management, Lab Testing, AC Maintenance, Accident Investigation

Employment Type: Full Time

Experience: years

Vacancy: 1