Business Services Manager

PD&MS Group; Grangemouth; On-site; GBP 60,000 - 90,000; Full time

Job summary

PD&MS Group is seeking a Business Services Manager to provide leadership across Estimating, Cost Management, Planning and Commercial functions for the contract in Grangemouth. You will ensure compliance with client and company processes and authority requirements throughout the contract lifecycle.

The role oversees document control, estimating, cost, and planning teams, while driving risk management, schedule integrity, and KPI performance improvements.

Qualifications

• Significant experience in Project Planning, Estimating and Cost Control.
• Understanding interfaces between engineering disciplines, project management and construction.
• Experience in using business systems and managing processes.
• Significant experience in planning software.
• Previous experience in a similar role.
• Experience in managing and developing others.
• Excellent written and spoken English.

Responsibilities

• Supervise the contract Document Control, Estimating, Cost, and Planning personnel.
• Coordinate and elevate all commercial and contractual matters for appropriate functional review and approval.
• Identify, mitigate, manage and control risks in respect of delivery of services by monitoring risk factors and their responses, and initiating change as required.
• Prepare and implement contract process in full alignment with PDMS required standards at all times.
• Gather and applying project controls best practices and lessons learned.
• Review schedule reports for accuracy and work with the team to agree mitigation plans.
• Ensure that estimates meet agreed structure and overall accuracy levels and required approvals using agree Norms where appropriate.
• Report monthly to all Functional Management.
• Implement and monitor and report on agreed or allocated corrective actions to rectify any KPI performance below expected level.
• Fully implement and act as contract gatekeeper for full compliance of contract with PDMS delegation of authority rules at all times and report to Group Commercial Director on any suspected or noted deviation whatsoever.
• Establish and maintain links with relevant support functions to enable effective communication, planning and management of activities / initiatives including leading any necessary work streams or working groups.
• Ensure regular departmental and inter-departmental meetings are scheduled, and actions tracked and monitored to close out.
• Oversee planning and scheduling practices ensuring adequate and scalable arrangements are in place for the oversight of schedule and to ensure compliance with applicable standards / procedures.
• Oversee Work Breakdown and Project Coding Structures and cleanse and rectify inefficient structures or unnecessary bureaucracy.
• Participate in recruitment of new team resources and performance management, objective setting and discipline of allocated team members.
• Implement set objectives and demonstrate performance against them.
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner.
• Adherence to the company integrated management system.
• Compliance with quality assurance, health and safety and environmental policies.
• Demonstrate and promote PDMS QHSE principles and lead by example.
• Ensure unsafe activities are challenged.
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties, in particular, risk assessment and control, reliability and failure prevention necessary to ensure the safe design, provision and use of tools, equipment and systems.
• Demonstrate and promote PDMS values and lead by example.
• Ensure direct report performance reviews are carried out within the required timescales (where applicable)

Skills

Project Planning

Estimating

Cost Control

Commercial Management

Risk Management

Education

Degree qualified in a relevant subject

Tools

MS Office

Planning software

Business Systems

Job description

PD&MS Group are now looking for a Business Services Manager to join our team in Grangemouth on a full-time, employee basis. An excellent salary + benefits package is available for the successful candidate.

Role summary:

The Business Services Manager is required to provide leadership across all Estimating, Cost Management, Planning, and Commercial functions for the contract, ensuring full compliance with client and company processes, procedures, and adherence to Delegation of Authority requirements across all contract activities throughout the contract lifecycle.

Responsibilities:

• Supervising the contract Document Control, Estimating, Cost, and Planning personnel
• Co-ordinate and elevate all commercial and contractual matters for appropriate functional review and approval
• Identify, mitigate, manage and control risks in respect of delivery of services by monitoring risk factors and their responses, and initiating change as required
• Prepare and implement contract process in full alignment with PD&MS required standards at all times
• Gather and applying project controls best practices and lessons learned
• Review schedule reports for accuracy and work with the team to agree mitigation plans
• Ensure that estimates meet agreed structure and overall accuracy levels and required approvals using agree Norms where appropriate
• Report monthly to all Functional Management
• Implement and monitor and report on agreed or allocated corrective actions to rectify any KPI performance below expected level
• Fully implement and act as contract gatekeeper for full compliance of contract with PD&MS delegation of authority rules at all times and report to Group Commercial Director on any suspected or noted deviation whatsoever
• Establish and maintain links with relevant support functions to enable effective communication, planning and management of activities / initiatives including leading any necessary work streams or working groups
• Ensure regular departmental and inter-departmental meetings are scheduled, and actions tracked and monitored to close out
• Oversee planning and scheduling practices ensuring adequate and scalable arrangements are in place for the oversight of schedule and to ensure compliance with applicable standards / procedures
• Oversee Work Breakdown and Project Coding Structures and cleanse and rectify inefficient structures or unnecessary bureaucracy
• Participate in recruitment of new team resources and performance management, objective setting and discipline of allocated team members
• Implement set objectives and demonstrate performance against them
• Responsible for ensuring professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adherence to the company integrated management system
• Compliance with quality assurance, health and safety and environmental policies
• Demonstrate and promote PD&MS QHSE principles and lead by example
• Ensure unsafe activities are challenged
• Adherence to the requirements of the best practice standards recommendations and processes in the undertaking of duties, in particular, risk assessment and control, reliability and failure prevention necessary to ensure the safe design, provision and use of tools, equipment and systems
• Demonstrate and promote PD&MS values and lead by example
• Ensure direct report performance reviews are carried out within the required timescales (where applicable)

About You

Qualifications:

• Degree qualified in a relevant subject or equivalent

Experience/competence:

• Significant, demonstrable experience in Project Planning, Estimating and Cost Control
• Understanding of interfaces between various engineering disciplines, project management and construction
• Experience in the use of Business Systems and Implementation and Management of Processes
• Significant experience in the use of planning software
• Previous experience in a similar role
• Experience in managing and developing others
• Competent in the use of MS Office applications
• Excellent written and spoken English

Personal attributes:

• Go the extra mile
• Empower our people
• Engage our partners
• Step up and deliver

If this sounds like you, then you could be a perfect fit.

About Us

PD&MS has been engineering solutions in the energy industry and beyond since 2002, our ability to combine innovative ideas with technical expertise sets us apart. A flexible, full-service provider committed to supporting the energy transition, we deliver high-quality project work across the entire lifecycle of assets within the oil and gas, renewables and nuclear sectors. But whoever we work with, it’s the energy, professionalism and purpose of our people that really makes the difference.

Be who you’re meant to be, with PD&MS

We firmly believe in a work culture in which: individual differences are a source of collective strength and pride; everybody can perform to the best of their abilities and on a level playing field; and all colleagues feel they’re part of our team and their voices will be heard. We’re already heartened by the diversity within our organisation, but we recognise that there’s always more we can do to improve further. We welcome applications from all persons regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran or disability status.

We’re energised by the prospect of operating successfully today, tomorrow and far into the future. But we’re also driven to ensure that our business activities are conducted in socially responsible, morally acceptable and sustainable ways.